Swindon Borough Council: Procurement of the Highways & Transport Professional Services Contract

UK-Swindon: Civil engineering consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Swindon Borough Council
      Civic Offices, Euclid Street, Swindon, SN1 2JH, United Kingdom
      Tel. +44 1793463374, Email: tmann@swindon.gov.uk, URL: www.swindon.gov.uk
      Contact: Tim Mann
      Electronic Access URL: www.supplyingthesouthwest.org.uk

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Procurement of the Highways & Transport Professional Services Contract
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 11

         Region Codes: UKK14 - Swindon         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 8,000,000 and 11,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Civil engineering consultancy services. Structural engineering consultancy services. Environmental engineering consultancy services. Procurement of the highways & transport professional services consultancy. The initial contract period is for 3 years with an option to extend for a further 1 year, total 4 years.
All tender documents are available in the attachments section on the tender advert on the South West Portal
www.supplyingthesouthwest.org.uk
Contract ID: DN121946
         
      II.1.6)Common Procurement Vocabulary:
         71311000 - Civil engineering consultancy services.
         
         71312000 - Structural engineering consultancy services.
         
         71313000 - Environmental engineering consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The initial contract period is for 3 years with an option to extend for a further 1 year, total 4 years.
This opportunity has not been split into lots as the Authority expects to achieve best value by keeping the services together.
Swindon Borough Council's estimated spend could be up to £9,100,000 with a further estimated spend of £1,900,000 from members of the South West Highway Alliance - Bristol City Council, Bath and North East Somerset Council, Gloucestershire County Council, Wiltshire County Council, Bournemouth Borough Council, Dorset County Council, Somerset County Council, Cornwall Council, Plymouth City Council, Torbay Council, Devon County Council, Borough of Poole, North Somerset Council & South Gloucestershire Council (http://www.sw-ha.uk/members.html), for the duration of the contract including contract extension                  
         Estimated value excluding VAT:
         Range between: 8,000,000 and 11,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 12
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Either a parent company guarantee or bond will be required
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment terms for invoices, 30 days from receipt of a correct, valid invoice
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      All criteria are stated within the Pre-Qualification Questionnaire to advance to the Invitation to Tender stage.
All criteria are stated within the tender documents to become the Preferred Bidder.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      All criteria are stated within the Pre-Qualification Questionnaire to advance to the Invitation to Tender stage.
All criteria are stated within the tender documents to become the Preferred Bidder.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         All criteria are stated within the Pre-Qualification Questionnaire to advance to the Invitation to Tender stage.
All criteria are stated within the tender documents to become the Preferred Bidder.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         All criteria are stated within the Pre-Qualification Questionnaire to advance to the Invitation to Tender stage.
All criteria are stated within the tender documents to become the Preferred Bidder.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         The evaluation of the Pre-Qualification Questionnaire.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: ER033/H      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 21/04/2016
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 22/04/2016
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: Whilst the dates and times referring to the issuing of the Invitation to Tender in this notice represent Swindon Borough Council’s best current assessment of the procurement timetable, they may be subject to change.

Swindon Borough Council reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called to by this notice. Swindon Borough Council shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=194488819
GO-2016321-PRO-7952493 TKR-2016321-PRO-7952492
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Swindon Borough Council
      Euclid Street, Swindon, SN2 2JH, United Kingdom

      Body responsible for mediation procedures:
               Swindon Borough Council
         Swindon

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Swindon Borough Council
      Euclid Street, Swindon, SN2 2JH, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 21/03/2016

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Bristol City Council
      City Hall (formerly The Council House), College Green, Bristol, BS1 5TR, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      Bath and North East Somerset Council
      Lewis House, Manvers Street, Bath, BA1 1JG, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         3: Contracting Authority
      Gloucestershire County Council
      Shire Hall, Westgate Street, Gloucester, GL1 2TG, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         4: Contracting Authority
      Wiltshire County Council
      County Hall, Bythesea Road, Trowbridge, BA14 8JN, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         5: Contracting Authority
      Bournemouth Borough Council
      Town Hall, Bourne Avenue, Bournemouth, BH2 6DY, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         6: Contracting Authority
      Dorest County Council
      County Hall, Colliton Park, Dorchester, Dorset, DT1 1XJ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         7: Contracting Authority
      Somerset County Council
      County Hall, Taunton, Somerset, TA1 4DY, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         8: Contracting Authority
      Cornwall Council
      County Hall, Treyew Road, Truro, TR1 3AY, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         9: Contracting Authority
      Plymouth City Council
      Ballard House, West Hoe Road, Plymouth, PL1 3BJ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         10: Contracting Authority
      Torbay Council
      Town Hall, Castle Circus, Torquay, TQ1 3DR, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         11: Contracting Authority
      Devon County Council
      County Hall, Topsham Road, Exeter, EX2 4QD, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         12: Contracting Authority
      Borough of Poole
      Civic Centre, Poole, BH15 2RU, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         13: Contracting Authority
      North Somerset Council
      Town Hall, Walliscote Grove Road, Weston-Super-Mare, BS23 1UJ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         14: Contracting Authority
      South Gloucestershire Council
      Civic Centre, High Street, Kingswood, Bristol, BS15 0DR, United Kingdom