Stoke-on-Trent City Council: Fresh Fruit and Vegetables

UK-Stoke-on-Trent: Fruit, vegetables and related products.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Stoke-on-Trent City Council
      Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
      Tel. +44 1782232448, Email: andrew.elliott@stoke.gov.uk, URL: www.stoke.gov.uk
      Contact: Andrew Elliott, Attn: Andrew Elliott
      Electronic Access URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
      Electronic Submission URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Fresh Fruit and Vegetables
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKG23 - Stoke-on-Trent         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            Number: 2
         Duration of the framework agreement:
            Duration in year(s): 4             
         Justification for a framework agreement the duration of which exceeds four years:
         Not applicable
         Estimated total value of purchases for the entire duration of the framework agreement:
                        
            Estimated value excluding VAT: 1,180,000
            Currency: GBP
                              
      II.1.5)Short description of the contract or purchase:
      Fruit, vegetables and related products. Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent.
The initial contract period will be for two years with two annual options to extend to a maximum of four years.
The TOTAL value of this requirement is approximately £295,000 per annum. However, this requirement is split into two
geographical lots and it is anticipated that two providers will be appointed.
         
      II.1.6)Common Procurement Vocabulary:
         15300000 - Fruit, vegetables and related products.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One lot only

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/09/2016
         Completion: 31/08/2018

   Information About Lots
            
      Lot No: 1
      Title: LOT 1 - Establishment List

      1)Short Description:      
      Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent. The initial contract period will be for two years with two annual options to extend to a maximum of four years.
The TOTAL value of this requirement is approximately £295,000 per annum. However, this requirement is split into two geographical lots and it is anticipated that two providers will be appointed.

      2)Common Procurement Vocabulary:
         15300000 - Fruit, vegetables and related products.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/09/2016
            Completion of works: 31/08/2018
                        
                  
         5)Additional Information About Lots:         
            This framework agreement will be for a period of two years, with two annual options to extend to a maximum of four years. It is anticipated that the contract will commence on 01/09/2016      
      Lot No: 2
      Title: LOT 2 - Establishment List

      1)Short Description:      
      ITT Description
Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent. The initial contract period will be for two years with two annual options to extend to a maximum of four years. The TOTAL value of this requirement is approximately £295,000 per annum. However, this requirement is split into two geographical lots and it is anticipated that two providers will be appointed.

      2)Common Procurement Vocabulary:
         15300000 - Fruit, vegetables and related products.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/09/2016
            Completion of works: 31/08/2018
                        
                  
         5)Additional Information About Lots:         
            This framework agreement will be for a period of two years, with two annual options to extend to a maximum of four years. It is anticipated that the contract will commence on 01/09/2016         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PE-CYPS/2015/103      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 06/04/2016
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/04/2016
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 12
      
      IV.3.8)Conditions for opening tenders
         Date: 07/04/2016
         Time: 12:01
         Persons authorised to be present at the opening of tenders: Yes
            Relevant officers on the City Council


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

If you would be interested in taking a look at our brief for this project and potentially bidding, please follow the instructions below;

Tender Title: Fruit and Vegetables (Supply and Delivery) (PE – CYPS/2015/103)
Bravo Project code: project_18927
Bravo ITT code: itt_30118

Supplier instructions;

1.Browse to the WMCoE eSourcing Portal:

https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the “Click here to register” link

3. Accept the terms and conditions and click “continue”

4. Enter your correct business and user details

5. Note the username you chose and click “save” when complete

6. You will receive an email with your unique password (keep this secure)

7. Login to the portal with the username/password

8.Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)

9. Click on the relevant ITT to access the content

10. Click the “Express Interest” button in the “Actions” on the left-hand side of the page.

This will move the ITT over to the “My ITTs” page. (This is a secure area reserved for your projects only)

11. Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page

12. You can now choose to “Reply” or “Reject”

13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT


If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8am-6pm on: email: help@bravosolution.co.uk

Telephone No: 0800 368 4850 / Fax No: 020 7080 0480

1.Browse to the WMCoE eSourcing Portal:

https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the “Click here to register” link

3. Accept the terms and conditions and click “continue”

4. Enter your correct business and user details

5. Note the username you chose and click “save” when complete

6. You will receive an email with your unique password (keep this secure)

7. Login to the portal with the username/password

8.Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)

9. Click on the relevant ITT to access the content

10. Click the “Express Interest” button in the “Actions” on the left-hand side of the page.

This will move the ITT over to the “My ITTs” page. (This is a secure area reserved for your projects only)

11. Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page

12. You can now choose to “Reply” or “Reject”

13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT


If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8am-6pm on: email: help@bravosolution.co.uk

Telephone No: 0800 368 4850 / Fax No: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=190769853
GO-201631-PRO-7836829 TKR-201631-PRO-7836828
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 01/03/2016

ANNEX A