Imperial War Museum : IWM Guidebook Print Framework Contract

UK-London: Printing and related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Trustees of the Imperial War Museum
      Lambeth Road, London, SE1 6HZ, United Kingdom
      Tel. +44 2070913060, Email: ccast@iwm.org.uk, URL: www.iwm.org.uk
      Attn: Chris Cast

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Other: National Museum

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: IWM Guidebook Print Framework Contract
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 15

         Region Codes: UKI - LONDON         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Printing and related services. This Contract covers the appointment, on a framework contract, of a sole print supplier to print the official guidebooks for all five public branches of IWM: IWM London; Churchill War Rooms; HMS Belfast; IWM Duxford, Cambridge & IWM North, Trafford, Manchester.


The current projected annual sales figures across all five branches Is 150,000 guidebooks. However, these are projected figures, and IWM makes no commitment that it will place orders for guidebooks to this total in any contract year period.

The Contract is to run for an initial period of one year from 1 June 2016 until 31 May 2017, with the option to extend for up to an additional two further years.
         
      II.1.6)Common Procurement Vocabulary:
         79800000 - Printing and related services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This Contract covers the printing of approx. 150,000 Museum guidebooks for sale across the 5 public sites of the Museum. Volumes are dependent upon visitor numbers. Each Guidebook is to be provided as follows:
Size: 228x190mm portrait
Extent: 64pp+4pp covers
Materials: Cover section on 350gsm Essential Velvet FSC, Text sections on150gsm Essential Velvet FSC. Essential Velvet is our preferred paper stock, but if you wish to suggest an alternative FSC certified product that is a close match, please include full details of the paper specification, and both a plain unprinted dummy made up to the guidebook specification, and a printed sample.
Colours: Sheet fed litho print, 4/4 and sealer throughout
Origination: High resolution print-ready PDFs will be supplied or if preferred, open Indesign files plus all linked images and fonts can be supplied
Proofing: Full set of digitally printed Epson colour proofs to IWM London
Finishing: PUR BIND. Matt laminate to outer covers, pack.                  
         Estimated value excluding VAT:
         Range between: 400,000 and 600,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: The initial contract is for 12 months, but with an option to extend for an additional 24 months       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 24 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/06/2016
         Completion: 31/05/2017

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not applicable
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         All selection criteria are contained in the PQQ documentation available upon request   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: IWM/Des/1308      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 12/02/2016

         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 19/02/2016
         Time: 14:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 03/03/2016      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=184306660
GO-2016118-PRO-7595705 TKR-2016118-PRO-7595704
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: IWM will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from IWM before the contract is entered into.

Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional should be requested from the address in section I.1.

If an appeal regarding the award of a contract has not been successfully resolved the Public Sector Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales & Northern Ireland. Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the court may order the settling of the award decision or order IWM to amend any document and may award damages. if the contract has been entered into the court may only award damages.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 18/01/2016

ANNEX A