The Department for Business, Energy and Industrial Strategy (BEIS): Provision of the UK National Contact Point Service covering the EU’s Horizon 2020 Energy Programme and other related energy research and innovation funding Programmes

UK-London: Value-added information services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Department of Energy and Climate Change
      3 Whitehall Place, London, SW1A 2AW, United Kingdom
      Tel. +44 3000686140, Email: lowcarboninnovation@decc.gsi.gov.uk, URL: www.decc.gsi.gov.uk, URL: www.decc.gsi.gov.uk
      Contact: Farida Isroliwala, Attn: Farida Isroliwala
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of the UK National Contact Point Service covering the EU’s Horizon 2020 Energy Programme and other related energy research and innovation funding Programmes
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UK - UNITED KINGDOM         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Value-added information services. Help-desk services. Energy and related services. Call centre. The Department of Energy and Climate Change (“DECC”) is seeking to appoint a contractor to fulfil the role of the UK National Contract Point (NCP) for Energy. Providing services to assist UK applicants / organisations requesting funding under the EU’s Horizon 2020 Energy Programme and other related energy research and innovation funding Programmes.

The aim of this project is to assist UK organisations to bid successfully for funding from the Horizon 2020 Energy R, D&D and related EU Energy Programmes and therefore to maximise the proportion of those budgets allocated to UK organisations. This can then lead to the development of new low carbon innovation and business growth here in the UK.

Please note DECC, in parallel, is investigating the option of bringing this requirement in-house, by resourcing the service itself, or appointing another government department to do so. Therefore, there is a potential risk that this requirement may not be awarded. We may decide to issue a Memorandum of Understanding appointing another government department or bring the service in-house to DECC. The decision on this is expected to be made by 29 February 2016.

Please see attached Invitation to Tender for details.

The attached DECC Terms and Conditions apply to this requirement.
         
      II.1.6)Common Procurement Vocabulary:
         64216210 - Value-added information services.
         
         72253100 - Help-desk services.
         
         71314000 - Energy and related services.
         
         79512000 - Call centre.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided   
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Bidders should outline the services, and method of providing the services, under the following two budget scenarios. Bidders should provide a full and detailed breakdown of costs. This should include staff (and day rate) broken down for different levels of staff.

Scenario 1)Total budget not exceeding £140K per year, excluding VAT, for four years
Scenario 2)Total budget not exceeding £160K per year, excluding VAT, for four years

The contract is to be for a period of 4 years. This contract includes an option for an extension of up to a further 12 months.                  
         Estimated value excluding VAT:
         Range between: 400,000 and 640,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: TRN 1102/11/2015      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 14/01/2016
         Time: 14:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Date: 15/01/2016
         Persons authorised to be present at the opening of tenders: Yes
            Staff of Department of Energy and Climate Change


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: How to apply:

To access this procurement please register via BIP DELTA the e-procurement system used by DECC. Any Q&A and additional information will be updated to the tender box for this requirement. Any queries regarding registration (which is free of charge) please contact:

Delta Helpdesk
Tel: 0845 270 7050
Email: helpdesk@delta-esourcing.com
Web: http://www.bipsolutions.com/contactform.html
Hours: 8.30am to 5.30pm Monday to Friday

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This contract will run for four years with a maximum value of 640000 GBP. The Department may extend this contract, as an option, for a further period of up to 12 months.

Please note DECC, in parallel, is investigating the option of bringing this requirement in-house, by resourcing the service itself, or appointing another government department to do so. Therefore, there is a potential risk that this requirement may not be awarded. We may decide to issue a Memorandum of Understanding appointing another government department or bring the service in-house to DECC. The decision on this is expected to be made by 29 February 2016.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=177254713
GO-20151210-PRO-7441075 TKR-20151210-PRO-7441074
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Department of Energy and Climate Change
      3 Whitehall Place, London, SW1A 2AW, United Kingdom
      Tel. +44 3000686140, Email: lowcarboninnovation@decc.gsi.gov.uk, URL: www.decc.gsi.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 10/12/2015

ANNEX A