Stoke-on-Trent City Council: Tree Miaintenance Service PL2015/585*

Stoke-on-Trent City Council has published this notice through Delta eSourcing

Notice Summary

Title:	Tree Miaintenance Service PL2015/585*
Notice type:	Contract Notice
Authority:	Stoke-on-Trent City Council
Nature of contract:	Services
Procedure:	Open
Short Description:	The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the authority to use.
Published:	05/01/2016 11:59

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UK-Stoke-on-Trent: Tree-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Stoke-on-Trent City Council, Civic Centre
      Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
      Email: theresa.bill@stoke.gov.uk
      Electronic Access URL: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities
      Electronic Submission URL: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Tree Miaintenance Service PL2015/585*
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
         Service Category: 26

         Region Codes: UKG23 - Stoke-on-Trent
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

      II.1.5)Short description of the contract or purchase:
      Tree-maintenance services. Tree pruning. The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the authority to use.

      II.1.6)Common Procurement Vocabulary:
         77211500 - Tree-maintenance services.

         77341000 - Tree pruning.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided

      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
      Not Provided
   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed in the tender documents.
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:

         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the tender documents.

      III.2.3)Technical capacity
         Technical capacity - means of proof required

         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the tender documents.
         Minimum Level(s) of standards possibly required:
         As detailed in the tender documents.
      III.2.4)Information about reserved contracts: Not Provided
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PL2015/585*
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

         Payable documents: No

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 10/02/2016
         Time: 12:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: June 2018
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Yes
      Reference to project(s) and/or programme(s): This tender has reference to a previous project, The Installation of a Biomass Boiler Project reference - CR2012/728*
Stoke-on-Trent City Council is one of thirteen partners in ARBOR – a project to accelerate the use of biomass fuel across Europe. ARBOR is 50% funded by the European Regional Development Fund through the Interreg IVb NWE Programme, the remaining 50% match-funding is provided by the thirteen partners.
As part of ARBOR, the City Council has sought to establish a closed-loop biomass supply chain within the City and therefore wishes to retain the biomass material generated through the provision of this service.
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the Authority to use.
To receive tender documents please follow the instructions below:-

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is
https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

You will have to register and follow the instructions below

Suppliers Instructions How to Tender

1. Register your company on the IEWM eTendering portal (this is only
required once)

- Browse to the eSourcing Portal https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure)

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered
supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box
-Click my response to see all other questions.

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
- There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk
Phone: 0800 368 4850/ Fax: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=176216099
GO-201615-PRO-7535031 TKR-201615-PRO-7535030

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 05/01/2016

ANNEX A

View any Notice Addenda

UK-Stoke-on-Trent: Tree-maintenance services.

UK-Stoke-on-Trent: Tree-maintenance services.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       Stoke-on-Trent City Council, Civic Centre
       Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
       Email: theresa.bill@stoke.gov.uk
       Main Address: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
       NUTS Code: UKG23

Section II: Object

II.1) Scope of the procurement

   II.1.1) Title: Tree Miaintenance Service PL2015/585*
      Reference number: Not Provided

   II.1.2) Main CPV code:
      77211500 - Tree-maintenance services.

   II.1.3) Type of contract: SERVICES

II.2) Description

   II.2.1) Title: Not Provided
   Lot No: Not Provided

   II.2.2) Additional CPV codes:
      77211500 - Tree-maintenance services.
      77341000 - Tree pruning.


   II.2.3) Place of performance:
      UKG23 Stoke-on-Trent


   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Not Provided

   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
         Duration in months: 30
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided

   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: Yes
   Identification of the project: This tender has reference to a previous project, The Installation of a Biomass Boiler Project reference - CR2012/728*

Section IV: Procedure

IV.2) Administrative information

   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: Not Provided

Section V: Award of contract/concession

Contract No: No.1   Lot No: Not Provided    Title: Tree maintenance services
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 12/05/2016

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          N&J Tree services Ltd
          38 Hammond Avenue, Stoke-on-Trent, Staffs, Stoke-on-trent, ST6 8QU, United Kingdom
          NUTS Code: UKG23
   The contractor/concessionaire is an SME: Yes

   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 420,000
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the Authority to use.
To receive tender documents please follow the instructions below:-

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is
https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

You will have to register and follow the instructions below

Suppliers Instructions How to Tender

1. Register your company on the IEWM eTendering portal (this is only
required once)

- Browse to the eSourcing Portal https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure)

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered
supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box
-Click my response to see all other questions.

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
- There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk
Phone: 0800 368 4850/ Fax: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=207862996

   VI.4) Procedures for review

      VI.4.1) Review Body
       Stoke-on-Trent City Council
       Civic centre, Glebe Street, Stok-on-Trent, United Kingdom

      V1.4.2) Body responsible for mediation procedures:
      Not Provided

      VI.4.3) Review procedure
         Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
      Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2016

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      77211500 - Tree-maintenance services.


   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKG23 Stoke-on-Trent


   VII.1.4) Description of the procurement:
    The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances.

   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
         Duration in months: 30

      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided       .

   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 420,000
   Currency: GBP

   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          N&J Tree Services Ltd
          38 Hammond Avenue,, Stoke-on-Trent, United Kingdom
          NUTS Code: UKG23
   The contractor/concessionaire is an SME: Yes


VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    Updated Contract value due to clerical error.

   VII.2.2) Reasons for modification:
         Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)

   Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
    Updated Contract value due to clerical error.

   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 180,000
   Currency: GBP

   Total contract value after the modifications:
   Value excluding VAT: 420,000
   Currency: GBP

View Award Notice

UK-Stoke-on-Trent: Tree-maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Stoke-on-Trent City Council, Civic Centre
       Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
       Email: theresa.bill@stoke.gov.uk
       Main Address: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
       NUTS Code: UKG23

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tree Miaintenance Service PL2015/585*
      Reference number: Not Provided

      II.1.2) Main CPV code:
         77211500 - Tree-maintenance services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the authority to use.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 180,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            77211500 - Tree-maintenance services.
            77341000 - Tree pruning.

      II.2.3) Place of performance
      Nuts code:
      UKG23 - Stoke-on-Trent

      Main site or place of performance:
      Stoke-on-Trent


      II.2.4) Description of the procurement: The provision of Tree maintenance service carrying out safety related work and statutory clearances.

      II.2.5) Award criteria:
      Quality criterion - Name: Approach and Methodology / Weighting: 300
      Quality criterion - Name: Emergency Response / Weighting: 250
      Quality criterion - Name: Apprentices and School leavers / Weighting: 50

      Cost criterion - Name: Price / Weighting: 400


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: Yes
         Reference to project(s) and/or programme(s): This tender has reference to a previous project, The Installation of a Biomass Boiler Project reference - CR2012/728*

      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/05/2016

      V.2.2) Information about tenders
         Number of tenders received: 12
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             N&J Tree services Ltd
             38 Hammond Avenue, Stoke-on-Trent, Staffs, Stoke-on-trent, ST6 8QU, United Kingdom
             NUTS Code: UKG23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 180,000
         Total value of the contract/lot: 180,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contract covers the provision of a tree maintenance service carrying out safety related work and statutory clearances. It also includes the removal of wood by the service provider to a site within the boundary of Stoke-on-Trent for the Authority to use.
To receive tender documents please follow the instructions below:-

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is
https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

You will have to register and follow the instructions below

Suppliers Instructions How to Tender

1. Register your company on the IEWM eTendering portal (this is only
required once)

- Browse to the eSourcing Portal https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure)

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered
supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box
-Click my response to see all other questions.

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
- There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk
Phone: 0800 368 4850/ Fax: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=203392841

   VI.4) Procedures for review

      VI.4.1) Review body
          Stoke-on-Trent City Council
          Civic centre, Glebe Street, Stok-on-Trent, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 20/05/2016