Stoke-on-Trent City Council: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM

UK-STOKE-ON-TRENT: Database-management system.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      STOKE-ON-TRENT CITY COUNCIL
      CIVIC CENTRE, GLEBE STREET, STOKE-ON-TRENT, ST4 1HH, United Kingdom
      Email: denise.stockton@stoke.gov.uk
      Contact: MRS DENISE STOCKTON
      Electronic Access URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
      Electronic Submission URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKG23 - Stoke-on-Trent         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Database-management system. STOKE-ON-TRENT CITY COUNCIL IS SEEKING A SOFTWARE SUPPLIER TO SATISFY ITS REQUIREMENTS FOR A NEW PROPERTY ASSET MANAGEMENT SYSTEM INLCUDING CASE MANAGEMENT. THE SCOPE OF THE PROCUREMENT CENTRED ON THE REQUIREMENT SOF THE CORPORATE PROPERTY DIVISION, IN ITS MANAGEMENT OF PUBLIC BUILDINGS PROPERTY ESTATE.
THE PUBLIC BUILDINGS ESTATE CONSISTS OF CIRCA 1,000 BUILDINGS ACROSS 2,000+ SITES
         
      II.1.6)Common Procurement Vocabulary:
         48612000 - Database-management system.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Not Provided   
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      As the criteria stated in the pre-qualification question and invitation to tender documents      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      NOT APPLICABLE
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT         
         Minimum Level(s) of standards possibly required:
         AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT         
         Minimum Level(s) of standards possibly required:
         AS THE CRITERIA STATED IN THE SPECIFICATIONS, IN THE INVITATION TO TENDER OR IN THE DESCRIPTIVE DOCUMENT      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PL/2015/425*      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2015/S 184 - 334391 of 23/09/2015
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 09/11/2015
         Time: 10:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: THIS NOTICE REPLACES 2015/S 184-334391 DATED 23 SEPTEMBER 2015

THIS REQUIREMENT IS BEING CARRIED OUT ELECTRONICALLY AND DOCUMENTATION IS AVAILABLE AS FOLLOWS:
BravoSolution PPQ reference no: pqq_28895
BravoSolution Project reference no: project_18835
Project Title: Corporate Property Asset Management System
Project Reference no: PL/2015/425

Instructions for registration are as follows:
1.Browse the IEWM eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
2.Click the “Click here to register” link
3.Accept the terms and conditions and click “continue”
4.Enter your correct business and user details
5.Note the username you chose and click “save” when complete.
6.You will receive an email with your unique password (keep this secure).
7.Login to the portal with the username/password
8.Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)
9.Click on the relevant ITT to access the content
10.Click the “Express Interest” button in the “Actions” on the left-hand side of the page.
This will move the ITT over to the “My ITTs” page. (This is a secure area reserved for your projects only)
11.Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page. For further questions and how to complete the ITT click on “My Response”
12.You can now choose to “Reply” or “Reject”
13.Note the deadline for completion, then follow the onscreen instructions to complete the ITT
If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8am-6pm on email: help@bravosolution.co.uk
Telephone no: 0800 368 4850 / Fax no: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=165595326
GO-2015108-PRO-7168269 TKR-2015108-PRO-7168268
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 08/10/2015

ANNEX A