Kirklees Metropolitan Council : KMCAS-087 - Kirklees Care Act Advocacy Service

UK-Huddersfield: Health and social work services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Council of the Borough of Kirklees
      Directorate for Commissioning, Public Health and Adult Social Care, Floor 3, Kirkgate Buildings, Byram Street, Huddersfield, HD1 1BY, United Kingdom
      Tel. +44 1484221000, Email: gill.neale@kirklees.gov.uk, URL: https://www.kirklees.gov.uk, URL: https://www.yortender.co.uk
      Contact: UKE43 – Calderdale, Kirklees and Wakefield, Attn: Gill Neale
      Electronic Access URL: https://www.yortender.co.uk
      Electronic Submission URL: https://www.yortender.co.uk

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: KMCAS-087 - Kirklees Care Act Advocacy Service
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 25

         Region Codes: UKE43 - Calderdale, Kirklees and Wakefield         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Health and social work services. Tenders are invited by Kirklees Council (the “Council”) from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of a Care Act Advocacy Service (the “Service”). It is anticipated that the contract is to commence on the 1st April 2016 and will expire on 31st March 2018 with the potential to extend for a further 3 years.

All tender documentation can be obtained from https://www.YORtender.co.uk/procontract/supplier.nsf
         
      II.1.6)Common Procurement Vocabulary:
         85000000 - Health and social work services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Services required are set out in the Specification. The purpose of the Contract is to enable the Council to meet its legal duty under the Care Act in relation to advocacy. The Service will be for people who are eligible under the Care Act 2014. The Contract is for 2 years with a potential to extend for a further 3 years.         
         Estimated value excluding VAT: 920,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2016
         Completion: 31/03/2021

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The Contracting Authority reserves the right to require parent or ultimate holding company guarantees and/or performance bond.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payments are to be made in accordance with Clause 5.4 of the Conditions of Contract contained within the Tender Documents published at the same time as this notice, including payments within 30 days of receipt of a valid invoice.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The Contracting Authority reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability. If a tender application is made by a group of separate legal entities, then said application must also be signed by all members of the group and supporting information must be submitted as part of the application clearly defining the roles of all members and providing the information that the Tender Documents ask for, regarding each member. Also, in the case of a group application, tenderers are required to state clearly in a written statement to be signed and submitted with their other tender submissions confirming that the group will: (i) undertake joint and several liability in relation to any agreement to be entered into concerning the Council’s requirements mentioned in the Business Questionnaire; or (ii) include one member that will take primary liability for the group; or (iii) form a Company that is guaranteed without limitation by each member of the group.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As detailed in the Tender Documents published at the same time as this notice.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with Article 57 and 59 to 61 of Directive 2014/24/EU and Regulations 57 and 59 to 61 of the Public Contract Regulations 2015, and as set out in the Business Questionnaire available from the address as set out in Section (I.1) of this notice, the Contracting Authority reserves the right to refuse any Applicant's application and to exclude its tender from the evaluation in any of the circumstances as follows:- (i) in the event the completed Business Questionnaire, supporting information and/or any other tender submissions are incomplete, inaccurate or misleading or otherwise not submitted in accordance with the requirements set out in this Business Questionnaire or any of the other Tender Documents; and/or (ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts Regulations 2015, which requires or permits the Council not to select or to treat any Applicant as an ineligible economic operator; and/or (iii) where stated in the criteria mentioned in Sections 1 to 16 of the Business Questionnaire published at the same time as this notice; and/or (iv) in the case of a group/consortium application (see Section (III.1.3) of this notice above), if any other member(s) of the consortium is/are excluded under (i) to (iv) above. Tenderers must complete Section C of the Business Questionnaire contained within the Tender Documents published at the same time as this notice.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants must complete all sections of the Business Questionnaire contained within the Tender Documents.         
         Minimum Level(s) of standards possibly required:
         Responses to section 5 (financial information) :

Primarily for information only. HOWEVER, all Applicants must supply one of (a) to (d) in order to demonstrate financial standing as required under this Section 5. Failure to supply any one of either (a) to (d) may result in exclusion.

Any answers which lead the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the applicant’s ability to properly perform the contract) that it would be inappropriate to select the applicant on this occasion may result in exclusion.

Responses to 5.3:
If you have indicated that your parent or holding company is prepared to guarantee the performance of your Company, and the information provided in response to 5.3 leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion, this may result in exclusion.

Failure to indicate ‘Yes’ to B1 (against each of the types of insurance) in the event the Company’s insurances do not meet the Council’s minimum requirements will result in exclusion
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Minimum Level(s) of standards possibly required:
         6. Relevant experience and contract examples:

Responses to 6 will be scored:

Pass = Excellent examples provided (matching client requirement)
Fail = Poor examples provided (NOT matching client requirement)

7. Additional Business Questionnaire modules

A 1 - Project specific questions to assess Technical and Professional Ability

a) Any answer of “Yes”, with appropriate certification = Pass
b) “No” but willing to work towards an industry quality standard mark = Pass

Failure to indicate willingness to work towards industry quality standard mark indicates that the company/organization does not meet the Council’s minimum requirement and will result in exclusion.

Suppliers who self-certify that they that they meet the requirements for these additional modules will be required to provide evidence of this if they are successful at contract award stage.

A2: An answer of “no” or failure in the Authority receiving 3 business questionnaires matching the detail in section 6 of the questionnaire or if any information obtained from the referees leads the Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicants ability to properly perform the contract) that I would be inappropriate to select the Applicant on this occasion then the Authority reserves the right to exclude the Applicant.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: A3QG-KSI7KQ      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 07/12/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/12/2015
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Place:
         Kirklees Council Physical Resources & Procurement, 1st Floor, Civic Centre III, Huddersfield, HD1 2TG
         Persons authorised to be present at the opening of tenders: Yes
            Representatives of Kirklees Corporate Procurement Team and Kirklees Audit Team


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 54 months
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The award criteria is set out in Stage 2, part A of the Suppliers Submission Document.
The Tender Documents are available from the address as set out in Section (I.1) of this notice.
Electronic ordering will be used, electronic invoicing will be accepted, and electronic payment will be used.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=165064054
GO-20151028-PRO-7252110 TKR-20151028-PRO-7252109
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the Contract is communicated to tenderers. If an appeal regarding the award of the Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 28/10/2015

ANNEX A
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      The Council of the Borough of Kirklees
      Procurement, First Floor North, Civic Centre III, Market Street, Huddersfield, HD1 2EY, United Kingdom
      Email: procurement@kirklees.gov.uk, URL: https://www.yortender.co.uk
      Attn: Tender Opening Officer