Stoke-on-Trent City Council has published this notice through Delta eSourcing
Notice Summary |
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Title: | CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM |
Notice type: | Contract Notice |
Authority: | Stoke-on-Trent City Council |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate. The public buildings estate consists of circa 1,000 buildings across 2,000+ sites |
Published: | 18/09/2015 14:44 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Stoke-on-Trent City Council
Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
Email: denise.stockton@stoke.gov.uk
Contact: Mrs Denise Stockton
Electronic Access URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
Electronic Submission URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27
Region Codes: UKG23 - Stoke-on-Trent
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Database-management system. Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate.
The public buildings estate consists of circa 1,000 buildings across 2,000+ sites
II.1.6)Common Procurement Vocabulary:
48612000 - Database-management system.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Not Provided
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: Not Provided
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Not Provided
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Not Provided
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The criteria stated in the invitation to tender and related documentation
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The criteria stated in the invitation to tender and related documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The criteria stated in the invitation to tender and related documentation
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The criteria stated in the invitation to tender and related documentation
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Information and formalities necessary for evaluating if requirements are met:
The criteria stated in the invitation to tender and related documentation
Minimum Level(s) of standards possibly required:
The criteria stated in the invitation to tender and related documentation
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
The criteria stated in the invitation to tender and related documentation
Minimum Level(s) of standards possibly required:
The criteria stated in the invitation to tender and related documentation
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: PL/2015/425*
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Date: 19/10/2015
Time-limit for receipt of requests for documents or for accessing documents: 14:00
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 20/10/2015
Time: 14:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 12
IV.3.8)Conditions for opening tenders
Date: 20/10/2015
Time: 14:01
Persons authorised to be present at the opening of tenders: Yes
Corporate Procurement
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: This requirement is being carried out electronically and documentation is available as follows:
BravoSolution PPQ reference no: pqq_28895
BravoSolution Project reference no: project_18835
Project Title: Corporate Property Asset Management System
Project Reference no: PL/2015/425
Instructions for registration are as follows:
1.Browse the IEWM eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
2.Click the “Click here to register” link
3.Accept the terms and conditions and click “continue”
4.Enter your correct business and user details
5.Note the username you chose and click “save” when complete.
6.You will receive an email with your unique password (keep this secure).
7.Login to the portal with the username/password
8.Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)
9.Click on the relevant ITT to access the content
10.Click the “Express Interest” button in the “Actions” on the left-hand side of the page.
This will move the ITT over to the “My ITTs” page. (This is a secure area reserved for your projects only)
11.Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page. For further questions and how to complete the ITT click on “My Response”
12.You can now choose to “Reply” or “Reject”
13.Note the deadline for completion, then follow the onscreen instructions to complete the ITT
If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8am-6pm on email: help@bravosolution.co.uk
Telephone no: 0800 368 4850 / Fax no: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=161879815
GO-2015918-PRO-7084740 TKR-2015918-PRO-7084739
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 18/09/2015
ANNEX A
View any Notice Addenda
UK-Stoke-on-Trent: Database-management system.
Section I: Contracting Authority
Title: UK-Stoke-on-Trent: Database-management system.
I.1)Name, Addresses And Contact Point(s)
Stoke-on-Trent City Council
Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
Email: denise.stockton@stoke.gov.uk
Contact: Mrs Denise Stockton
I.2)Type Of Purchasing Body
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
II.1.2)Short description of the contract or purchase:
Database-management system. Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate.
The public buildings estate consists of circa 1,000 buildings across 2,000+ sites
II.1.3)Common procurement vocabulary:
48612000 - Database-management system.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: PL/2015/425*
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2015 - 165320
IV.2.3)Notice to which this publication refers: Not Provided
IV.2.4)Date of dispatch of the original Notice: 18/09/2015
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Correction
VI.3)Information to be corrected or added
VI.3.1) Both
Modification of original information submitted by the contracting authority.
Publication on TED not compliant with original information provided by the contracting authority.
VI.3.2) In the original Notice
VI.3.3)Text to be corrected in the original notice:
Place of text to be modified: Section IV
Type of Procedure
Instead of: Open
Read: Restricted
VI.3.4)Dates to be corrected in the original notice: Not Provided
VI.3.5)Addresses and contact points to be corrected:
Not Provided
VI.3.6)Text to be added in the original notice:
Place of text to be added: Other additional information
Text to be added: Stoke-on-Trent City Council will invite the top 5 organisations from the pre-qualification stage to the invitation to tender stage
VI.4)Other additional information:
This requirement is being carried out electronically and documentation is available as follows:
BravoSolution PPQ reference no: pqq_28895
BravoSolution Project reference no: project_18835
Project Title: Corporate Property Asset Management System
Project Reference no: PL/2015/425
Instructions for registration are as follows:
1.Browse the IEWM eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/
2.Click the “Click here to register” link
3.Accept the terms and conditions and click “continue”
4.Enter your correct business and user details
5.Note the username you chose and click “save” when complete.
6.You will receive an email with your unique password (keep this secure).
7.Login to the portal with the username/password
8.Click the “ITTs open to all suppliers” link. (These are ITTs open to any registered supplier)
9.Click on the relevant ITT to access the content
10.Click the “Express Interest” button in the “Actions” on the left-hand side of the page.
This will move the ITT over to the “My ITTs” page. (This is a secure area reserved for your projects only)
11.Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page. For further questions and how to complete the ITT click on “My Response”
12.You can now choose to “Reply” or “Reject”
13.Note the deadline for completion, then follow the onscreen instructions to complete the ITT
If you require any further assistance the BravoSolution help desk is available Mon-Fri – 8am-6pm on email: help@bravosolution.co.uk
Telephone no: 0800 368 4850 / Fax no: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=162785058
GO-2015923-PRO-7105318 TKR-2015923-PRO-7105317
VI.5)Date of dispatch: 23/09/2015
CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
UK-Stoke-on-Trent: Database-management system.
Section I: Contracting Authority
Title: UK-Stoke-on-Trent: Database-management system.
I.1)Name, Addresses And Contact Point(s)
Stoke-on-Trent City Council
Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
Email: denise.stockton@stoke.gov.uk
Contact: Mrs Denise Stockton
I.2)Type Of Purchasing Body
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
II.1.2)Short description of the contract or purchase:
Database-management system. Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate.
The public buildings estate consists of circa 1,000 buildings across 2,000+ sites
II.1.3)Common procurement vocabulary:
48612000 - Database-management system.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: PL/2015/425*
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2015 - 165320
IV.2.3)Notice to which this publication refers: Not Provided
IV.2.4)Date of dispatch of the original Notice: 18/09/2015
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Incomplete Procedure
VI.2)Information on incomplete awarding procedure
The awarding procedure has been discontinued. The contract may be the object of a re-publication.
VI.4)Other additional information:
This notice has been re-issued
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=165788287
GO-2015109-PRO-7173309 TKR-2015109-PRO-7173308
VI.5)Date of dispatch: 09/10/2015
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Stoke-on-Trent City Council
Civic Centre, Glebe Street,, Stoke-on-Trent, ST4 1HH, United Kingdom
Email: denise.stockton@stoke.gov.uk
Contact: Mrs Denise Stockton
Main Address: www.stoke.gov.uk
NUTS Code: UKG23
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: CORPORATE PROPERTY ASSET MANAGEMENT SYSTEM
Reference number: Not Provided
II.1.2) Main CPV code:
48612000 - Database-management system.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System including Case Management. The scope of the procurement is centred on the requirements of the Corporate Property Division, in its management of public buildings property estate.
The public buildings estate consists of circa 1,000 buildings across 2,000+ sites
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 220,000
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
48612000 - Database-management system.
II.2.3) Place of performance
Nuts code:
UKG23 - Stoke-on-Trent
Main site or place of performance:
Stoke-on-Trent
II.2.4) Description of the procurement: Stoke-on-Trent City Council is seeking a software supplier to satisfy its requirement for a new Property Asset Management System (AMS) including Case Management.
The scope of this procurement is centred on the requirements of the Corporate Property Division, in its management of the public buildings property estate.
The public buildings estate consists of circa 1,000 buildings across 2,000+ sites
II.2.5) Award criteria:
Quality criterion - Name: Browser Functionality / Weighting: 7
Quality criterion - Name: Core Date / Weighting: 128
Quality criterion - Name: Cross Functional / Weighting: 153
Quality criterion - Name: Data Integrity / Weighting: 14
Quality criterion - Name: Doing / Weighting: 150
Quality criterion - Name: Hardware Requirements / Weighting: 7
Quality criterion - Name: Incident Reporting / Weighting: 36
Quality criterion - Name: Software Release / Weighting: 35
Quality criterion - Name: System Development / Weighting: 14
Quality criterion - Name: Secuirty Patching / Weighting: 14
Price - Weighting: 300
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Not Provided
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 10/11/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Tribal Education Ltd
Kings Orchard, One Queen Street, Bristol, BS2 0HQ, United Kingdom
Tel. +44 8448115071
NUTS Code: UKG23
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 127,444
Total value of the contract/lot: 127,444
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: This requirement is being carried out electronically and documentation is available as follows:
BravoSolution PPQ reference no: pqq_28895
BravoSolution Project reference no: project_18835
Project Title: Corporate Property Asset Management System
Project Reference no: PL/2015/425
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=227320706
VI.4) Procedures for review
VI.4.1) Review body
Stoke-on-Trent City Council
Stoke-on-Trent, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 15/11/2016