Hyde Housing Association: Community Heating Services

UK-London: District heating.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Hyde Housing Association
      30 Park Street, null, London, SE1 9EQ, United Kingdom
      Email: Procurementhelpdesk@hyde-housing.co.uk, URL: www.hyde-housing.co.uk/
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Community Heating Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKI - LONDON         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 3
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 1,800,000 and 20,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      District heating. District heating boiler. Billing system. Metering instruments. Flowmeters. Meters. Energy meters. Electronic meters. Electricity meters. Meter reading service. Hyde are now seeking tenders for the services involved with communal heating and has split this requirement into three lots, namely:
•Lot 1: Metering & Billing Services
•Lot 2: Pre-Payment Metering & Billing Services
•Lot 3: Planned & Responsive Maintenance
         
      II.1.6)Common Procurement Vocabulary:
         09323000 - District heating.
         
         42515000 - District heating boiler.
         
         48444100 - Billing system.
         
         38410000 - Metering instruments.
         
         38421110 - Flowmeters.
         
         38550000 - Meters.
         
         38551000 - Energy meters.
         
         38552000 - Electronic meters.
         
         38554000 - Electricity meters.
         
         65500000 - Meter reading service.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Economic operators should note that this estimated value is based on Hyde's current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.                  
         Estimated value excluding VAT:
         Range between: 1,800,000 and 20,000,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
            
      Lot No: 1
      Title: Credit Metering & Billing Services

      1)Short Description:      
      To provide credit billing services to the relevant community heating schemes.

The service will focus on providing monthly heat billing, based on consumption, with elements of electricity and cold water metering in a small minority of instances. The credit billing will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.

The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.

The Service Provider will be required to provide planned & responsive maintenance for the installed metering & billing equipment i.e.the meters, AMR, telecoms, data collection systems, software, etc.

      2)Common Procurement Vocabulary:
         38410000 - Metering instruments.
                  38421100 - Water meters.
                  38421110 - Flowmeters.
                  38550000 - Meters.
                  38551000 - Energy meters.
                  38552000 - Electronic meters.
                  38554000 - Electricity meters.
                  50411100 - Repair and maintenance services of water meters.
                  50411200 - Repair and maintenance services of gas meters.
                  50411300 - Repair and maintenance services of electricity meters.
                  65500000 - Meter reading service.
                  09323000 - District heating.
         
      3)Quantity Or Scope:      
      Hyde has 11 schemes with c.900 dwellings
Economic operators should note that this estimated value is based on Hyde's current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.               
         Value range between: 600,000 and 7,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Access to this Lot can be gained at www.delta-esourcing.com using the access code: 5HJYSS86FT      
      Lot No: 2
      Title: Pre-payment Metering & Billing Services

      1)Short Description:      
      The pre-payment service will consist of:
- providing various top-up options to residents;
- the ability to automatically disconnect the heat supply;
- the ability to change the energy service price;
- setting up a database with consumer account data
- providing annual statements to residents

The pre-payment service will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.

The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.

The Service Provider will be required to provide planned & responsive maintenance for the installed metering & billing equipment i.e. the meters, AMR, telecoms, data collection systems, software, etc.

      2)Common Procurement Vocabulary:
         38410000 - Metering instruments.
                  38421100 - Water meters.
                  38421110 - Flowmeters.
                  38550000 - Meters.
                  38551000 - Energy meters.
                  50411100 - Repair and maintenance services of water meters.
                  50411200 - Repair and maintenance services of gas meters.
                  65500000 - Meter reading service.
                  09323000 - District heating.
         
      3)Quantity Or Scope:      
      Hyde requirement will cover two schemes and >500 residences
Economic operators should note that this estimated value is based on Hyde's current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.               
         Value range between: 300,000 and 3,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Access to this Lot can be gained at www.delta-esourcing.com using the access code: M7D536X44C      
      Lot No: 3
      Title: Planned & Responsive Maintenance

      1)Short Description:      
      Bidders should note that they will be tendering for the Planned and Responsive Maintenance of the community heating ‘Plant and Equipment’, as well as the hot water cylinders (where installed) and central heating equipment located within the Units.
(Plant and Equipment means any plant and equipment installed as part of the heating system that is located on the Primary circuit, including but not limited to; boilers, pellet stores, heat stores, pumps, expansion vessels, pressurisation units, controls, BMS, sensors, manual and automatic valves, gauges, heat meters located in the plant rooms and risers, pipework, insulation, supports, water filtration units, air and dirt separators, dosing pots, HIUs and equipment within the HIUs, and any other equipment that is part of the system that provides heat to the Units and is located on the Primary circuit. It does not include any of the heat meters within the Units or any prepayment units or prepayment valves, nor does it include and hot water cylinders or central heating equipment located within the Units that are not part of the Primary system)

The heat meters and any prepayment units and prepayment valves are excluded from the Project.

The plant rooms have a combination of CHP engines, gas boilers, biomass boilers that produce the heat for distribution to the Units.

There are also pumps, pressurisation units, expansion vessels, Building Management Systems, filtration units, strainers and dosing pots to control heat distribution and maintain water quality.

Where the Primary pipework enters the risers in the apartment blocks there are commissioning sets, drain points, isolation valves and strainers.

      2)Common Procurement Vocabulary:
         09323000 - District heating.
                  42515000 - District heating boiler.
                  45259000 - Repair and maintenance of plant.
                  45259300 - Heating-plant repair and maintenance work.
                  50000000 - Repair and maintenance services.
                  50410000 - Repair and maintenance services of measuring, testing and checking apparatus.
                  50411000 - Repair and maintenance services of measuring apparatus.
                  50411200 - Repair and maintenance services of gas meters.
                  50413000 - Repair and maintenance services of checking apparatus.
                  50430000 - Repair and maintenance services of precision equipment.
                  50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
                  50510000 - Repair and maintenance services of pumps, valves, taps and metal containers.
                  50511000 - Repair and maintenance services of pumps.
                  50511100 - Repair and maintenance services of liquid pumps.
                  50511200 - Repair and maintenance services of gas pumps.
                  50512000 - Repair and maintenance services of valves.
                  50530000 - Repair and maintenance services of machinery.
                  50531100 - Repair and maintenance services of boilers.
                  50720000 - Repair and maintenance services of central heating.
         
      3)Quantity Or Scope:      
      Hyde has 9 schemes with CHPs
Economic operators should note that this estimated value is based on Hyde's current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.               
         Value range between: 900,000 and 10,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Access to this Lot can be gained at www.delta-esourcing.com using the access code: FMV4K2DRVJ         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      n/a
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      n/a
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      n/a
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per ITT document         
         Minimum Level(s) of standards possibly required:
         As per ITT document
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per ITT document         
         Minimum Level(s) of standards possibly required:
         As per ITT document      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 15/10/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: Subsequent contract will be subject to English Law
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=159967966
GO-2015914-PRO-7065880 TKR-2015914-PRO-7065879
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, null, London, WC2A 2LL, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 14/09/2015

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Hyde Housing Association
      30 Park Street, null, London, SE1 9EQ, United Kingdom
      Email: procurementhelpdesk@hyde-housing.co.uk   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Hyde Housing Association
      30 Park Street, null, London, SE1 9EQ, United Kingdom
      Email: procurementhelpdesk@hyde-housing.co.uk   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Hyde Housing Association
      30 Park Street, null, London, SE1 9EQ, United Kingdom
      Email: procurementhelpdesk@hyde-housing.co.uk

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      See section II.2.1
      See section II.2.1, See section II.2.1, See sectio, United Kingdom