Harrogate Healthcare NHS Trust : Provision of front line support for Silverlink Patient Care system

UK-Harrogate: Software support services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Harrogate and District NHS Foundation Trust
      Harrogate District Hospital, Lancaster Park Road, Harrogate, hg2 7sx, United Kingdom
      Tel. +44 01423553614, Email: david.sales@hdft.nhs.uk
      Attn: David Sales
      Electronic Access URL: http://www.hdft.nhs.uk/about-us/statutory-information/public-procurement-regulations/

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of front line support for Silverlink Patient Care system
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKE2 - North Yorkshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Software support services. Support Services to cover modules of the Silverlink Patient Care System to include amongst others: MPI,,a&e,Inpatients,Inpatients Waiting Lists,Colposcopy,Maternity,Out patients,Out patients waiting list,Casenote management,Bed management,community,hl7 messaging both inbound and outbound,e-referral,patient demographic service(pds),child protection information system(cp-is)Integration.
Support services to cover- Post coding solution,Woodward Associates,Simplecode solution,third party software licensing,database and operating system,helpdesk.
         
      II.1.6)Common Procurement Vocabulary:
         72261000 - Software support services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Support Services to cover modules of the Silverlink Patient Care System to include amongst others: MPI,,a&e,Inpatients,Inpatients Waiting Lists,Colposcopy,Maternity,Out patients,Out patients waiting list,Casenote management,Bed management,community,hl7 messaging both inbound and outbound,e-referral,patient demographic service(pds),child protection information system(cp-is)Integration.
Support services to cover- Post coding solution,Woodward Associates,Simplecode solution,third party software licensing,database and operating system,helpdesk.                  
         Estimated value excluding VAT:
         Range between: 250,000 and 2,500,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: 3 or 5 year initial term,365 day termination thereafter upto 10 years       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 36 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2016
         Completion: 31/03/2026

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      See Trust documentation on given website address
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      See Trust documentation on given website address
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Bids will be accepted from groupings of economic operators(consortia).In the event of a successful consortium bid,the contracting authority may specify that the consortia undertakes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted.Where a subsidiary company is used,the ultimate parent company may be required to perform a guarantee in respect of the performance of the contract by the subsidiary before acceptance of a tender.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      See Trust documentation on given website address      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         See Trust documentation on given website address
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Minimum Level(s) of standards possibly required:
         See Trust documentation on given website address      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 03/02/2016
      Time-limit for receipt of requests for documents or for accessing documents: 10:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 11/02/2016
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 120
      
      IV.3.8)Conditions for opening tenders
         Date: 11/02/2016
         Time: 12:00
         Persons authorised to be present at the opening of tenders: Yes
            Two Trust Senior Managers


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The Trust must renew its contract for Support services for its Patient Care System before the expiry of the current contract on 31/3 /2016.Without contracted support services in place the Trust would be exposing patients to an unacceptable risk to their care and safety.Owing to the urgency of the situation timelimits have been reduced in line with
27 (5) of the Public Contract Regulations 2015
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=147281857
GO-2016112-PRO-7565519 TKR-2016112-PRO-7565518
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Harrogate and District NHS Foundation Trust
      Harrogate District Hospital, Lancaster Park Road, Harrogate, hg2 7sx, United Kingdom
      Email: david.sales@hdft.nhs.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 12/01/2016

ANNEX A
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Harrogate and District NHS Foundation Trust
      Harrogate District Hospital, Lancaster Park Road, Harrogate, hg2 7sx, United Kingdom
      Email: david.sales@hdft.nhs.uk
      Contact: David Sales