The British Museum: British Museum Mobile Devices and the provision of Services Procurement

UK-London: Multimedia equipment.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The British Museum
      Great Russell Street, London, WC1B 3DG, United Kingdom
      Tel. +44 2073238739, Email: sdavies@thebritishmuseum.ac.uk, URL: http://www.britishmuseum.org/
      Contact: Procurement, Attn: Steven Davies

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: British Museum Mobile Devices and the provision of Services Procurement
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         A combination of these

         Region Codes: UKI1 - Inner London         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Multimedia equipment. Mobile telephones. The British Museum is looking for a supplier to provide on a monthly lease basis or outright purchase model portable, easy to use Mobile Devices that the British Museum will hire out to visitors to support their visit around the permanent galleries and for selected special temporary exhibitions.
The British Museum will request candidates in the Invitation to Tender documentation to price for lease and / or outright purchase options for the Mobile Devices. The British Museum shall decide at Contract Award stage which of the purchasing models represents best value. Please study the Specification to ensure that you are able to meet the British Museum’s requirements.
Prospective candidates should particularly note the following requirements of the Specification for the Mobile Devices:
Operating System: Android 4.4 or equivalent.
Screen size: 4.5" minimum diagonal; 6” maximum diagonal.
Memory: minimum 32GB to accommodate all languages, either built in the device or added with an SD card. RAM minimum 1.5GB.
WiFi: required for over the air updates to software, content and analytics download.
Battery Capacity: should require no more than 1 recharge per day assuming up to 3 hires per device per day of 2-4 hours each between 10am to 5.30pm.
The project is due to launch to the public on 1st December 2015. This initiative is a development to the current project (ending on 1st December 2015), in which the Museum presently uses smartphone devices as Multimedia guides for some of its special temporary exhibitions and audio visual devices for its permanent galleries. For this new procurement, we require cost-effective Mobile Devices that will provide the functionality we require without sacrificing on customer experience.
The British Museum will be developing the content and leading the interface design and software development. It will manage the hire of and revenue collection from the Mobile Devices in-house. In addition to the Mobile Devices themselves, we wish the successful candidate to provide supporting accessories including charging racks, headphones and lanyards. The British Museum may also require the successful candidate to provide occasional ad hoc integration expertise for the software and content on the Mobile Devices. The successful candidate will also provide on-going support and maintenance of the Mobile Devices for the duration of the contract.
The number of Mobile Devices required for the permanent galleries is 1000. A forecast of the number of Mobile Devices that the British Museum will require each month will be included in the Invitation to Tender document.
The Specification of the Mobile Devices that the British Museum will require for launch (December 2015) is detailed in the Invitation to Tender document, and is comparable to those offered by consumer smartphones on the market at this time.
The British Museum will also require the provision of Mobile Device Management (MDM) system software to enable on-demand updates to be made to application software and to the operating system. Such requirement is essential to continually provide the British Museum visitors with the best multimedia guide experience the market has to offer.
         
      II.1.6)Common Procurement Vocabulary:
         32322000 - Multimedia equipment.
         
         32250000 - Mobile telephones.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The British Museum requires from the successful supplier 1000 Mobile Devices with the ability to purchase and / or lease more at an agreed rate if needed; accessories including charging racks, headphones and lanyards; and the provision of Services. Please refer to the Invitation to Tender document for details.                  
         Estimated value excluding VAT:
         Range between: 300,000 and 400,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/10/2015
         Completion: 31/05/2018

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Any deposits or guarantees that may be required are stated in the Invitation to Tender document.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Lease and / or purchase options that may be required are stated in the Invitation to Tender document.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Liquidated damages for delivery and performance failure may be required and are stated in the Invitation to Tender document.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         (k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         The justification and criteria for short-listing economic operators to be invited to tender is available in the Pre-Qualification Questionnaire.
Pre-Qualification Questionnaire (PQQ) is to be completed and returned by the deadline stated in IV.3.4. Please email sdavies@thebritishmuseum.ac.uk for the PQQ. Failure to complete and return a PQQ will disqualify an economic operator. Economic operators should note that the British Museum reserves the right to cancel this procurement at any stage. There is no obligation for the British Museum to award a contract. Economic operators are liable for all their costs of tendering and any other costs associated with participating in this procurement.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: BM/15/029      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 17/07/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 21/07/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Pre-Qualification Questionnaire (PQQ) is to be completed and returned by the deadline stated in IV.3.4. Please email sdavies@thebritishmuseum.ac.uk for the PQQ. Failure to complete and return a PQQ will disqualify an economic operator. Economic operators should note that the British Museum reserves the right to cancel this procurement at any stage. There is no obligation for the British Museum to award a contract. Economic operators are liable for all their costs of tendering and any other costs associated with participating in this procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=145992441
GO-2015619-PRO-6699096 TKR-2015619-PRO-6699095
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      The British Museum
      Great Russell Street, London, WC1B 3DG, United Kingdom
      Tel. +44 2073238000, Email: sdavies@thebritishmuseum.ac.uk, URL: http://www.britishmuseum.org/

      Body responsible for mediation procedures:
               Chartered Institute of Arbitrators
         12 Bloomsbury Square, London, WC1A 2LP, United Kingdom
         Tel. +44 2074217444, URL: http://www.ciarb.org/

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            The British Museum
      Great Russell Street, London, WC1B 3DG, United Kingdom
      Tel. +44 2073238739, Email: sdavies@thebritishmuseum.ac.uk, URL: http://www.britishmuseum.org/

   VI.5) Date Of Dispatch Of This Notice: 19/06/2015

ANNEX A