Bip Buyer de-activated users: Supply of food products to schools, educational & other establishments within South Gloucestershire

UK-Bristol: Miscellaneous food products.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      South Gloucestershire Council
      High Street, Kingswood, South Gloucestershire, Bristol, BS15 9TR, United Kingdom
      Tel. +44 1454865438, Email: nicola.lewton@southglos.gov.uk
      Attn: Nicola Lewton
      Electronic Access URL: www.supplyingthesouthwest.org.uk
      Electronic Submission URL: www.supplyingthesouthwest.org.uk

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of food products to schools, educational & other establishments within South Gloucestershire
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Miscellaneous food products. Supply of food products to schools,educational and other establishments within South Gloucestershire. Five Lots : Groceries and provisions, Frozen Products, Fresh meat, Fresh fruit and vegetables, Dairy and Bread.
         
      II.1.6)Common Procurement Vocabulary:
         15800000 - Miscellaneous food products.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      To supply food products in the following Lots to schools, educational and other establishments within South Gloucestershire - Groceries and Provisions, Frozen Products, fresh meat, fresh fruit and vegetables, fresh bread and dairy products.         
         Estimated value excluding VAT: 13,820,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: A 3 year contract, with an option to extend for a further 2 x 12 months subject to performance       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 36 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 36
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Fresh Meat

      1)Short Description:      
      Fresh meat

      2)Common Procurement Vocabulary:
         15100000 - Animal products, meat and meat products.
         
      3)Quantity Or Scope:      
      For the supply of Fresh Meat to schools, educational and other establishments within South Gloucestershire            
         If known, estimated cost of works excluding VAT: 1,570,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Frozen Food

      1)Short Description:      
      For the supply of Frozen food to schools, educational and other establishments within South Gloucestershire

      2)Common Procurement Vocabulary:
         15800000 - Miscellaneous food products.
         
      3)Quantity Or Scope:      
      For the supply of Frozen foods to schools, educational and other establishments within South Gloucestershire            
         If known, estimated cost of works excluding VAT: 5,160,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Groceries and provisions

      1)Short Description:      
      For the supply of Groceries to schools, educational and other establishments within South Gloucestershire

      2)Common Procurement Vocabulary:
         15800000 - Miscellaneous food products.
         
      3)Quantity Or Scope:      
      For the supply of groceries to schools, educational and other establishments within South Gloucestershire            
         If known, estimated cost of works excluding VAT: 5,035,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Fresh fruit and Vegetables

      1)Short Description:      
      For the supply of Fresh fruit and vegetables to schools, educational and other establishments within South Gloucestershire

      2)Common Procurement Vocabulary:
         15300000 - Fruit, vegetables and related products.
         
      3)Quantity Or Scope:      
      For the supply of Fresh fruit and vegetables to schools, educational and other establishments within South Gloucestershire            
         If known, estimated cost of works excluding VAT: 1,855,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 5
      Title: Dairy and Bread

      1)Short Description:      
      For the supply of Dairy products and bread to schools, educational and other establishments within South Gloucestershire

      2)Common Procurement Vocabulary:
         15511000 - Milk.
                  15811100 - Bread.
         
      3)Quantity Or Scope:      
      For the supply of dairy and bread to schools, educational and other establishments within South Gloucestershire            
         If known, estimated cost of works excluding VAT: 200,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 36
                                          
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Price - 60
            Quality - 40

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 9WWG-5CDA3O      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/08/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: After 3 years or 5 years if the contract is extended as per terms
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144720000
GO-2015622-PRO-6708118 TKR-2015622-PRO-6708117
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            South Gloucestershire Council
      United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 22/06/2015

ANNEX A