University of Exeter : UOE/2015/008 - FRAMEWORK FOR THE SUPPLY OF PRINT, MAILING & FULFILMENT SERVICES FOR KEY PUBLICATIONS

UK-Exeter: Printing and related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Exeter
      Procurement Services,, Northcote House, The Queen's Drive, Exeter, EX4 4QJ, United Kingdom
      Tel. +44 1392661000, URL: www.exeter.ac.uk, URL: www.in-tendhost.co.uk/universityofexeter
      Contact: www.in-tendhost.co.uk/university of exeter

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UOE/2015/008 - FRAMEWORK FOR THE SUPPLY OF PRINT, MAILING & FULFILMENT SERVICES FOR KEY PUBLICATIONS
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 15

         Region Codes: UKK4 - Devon         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 3
         Duration of the framework agreement:
                        Duration in months: 48
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 500,000 and 1,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Printing and related services. Printing services. Digital printing services. Services related to printing. Printing and delivery services. Printing and distribution services. The University of Exeter is looking to create a print framework with three providers, to undertake the print work, storage of key print materials and subsequent bulk mailing or fulfilment via online requests.
The print framework will be centred around a number of the University’s core publications, which are designed by our in-house Design Studio.
The University prides itself on the outstanding quality of the hard copy publications it produces, and this directly reflects the brand values and reputation of the institution on a global scale.
The key objectives for this tender process are to appoint a supplier framework who can supply print, mailing & fulfilment services for key publications. Specifically (but not limited to):
•Undergraduate prospectus
•Undergraduate subject brochures
These publications are primarily used as recruitment tools for students looking to study from our huge range of programmes. The prospectus is an introductory guide to the University of Exeter, its colleges, faculty and programmes and directs the reader to more comprehensive information on our website. The prospectus and subject brochures are sent on request to students in the UK and abroad and also used as marketing tools at recruitment fairs and exhibitions in the UK and internationally.

•Postgraduate prospectus
This publication is primarily used as a recruitment tool for students looking to study from our huge range of programmes. The prospectus is a guide to the University of Exeter, its colleges, faculty and programmes and directs the reader to more comprehensive information on our website. The prospectus is sent on request to students in the UK and abroad and also used as marketing tools at recruitment fairs and exhibitions in the UK and internationally.

•Alumni magazine
This is a crucial and strategic publication that is used to engage all contactable alumni and keep them informed about current activity at the University and report more widely on research, impact, alumni profiles. The quality of this publication, both in content and in manufacture, has a direct and significant impact on the University’s reputation with its alumni. The University wishes to contract with a supplier framework that shares its ethos of outstanding quality and reputation to deliver this project. The magazine is printed and bulk mailed to alumni who live in the UK and abroad.
         
      II.1.6)Common Procurement Vocabulary:
         79800000 - Printing and related services.
         
         79810000 - Printing services.
         
         79811000 - Digital printing services.
         
         79820000 - Services related to printing.
         
         79823000 - Printing and delivery services.
         
         79824000 - Printing and distribution services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The University is establishing this framework agreement for the supply of print, mailing & fulfilment services for key publications which will be awarded to the successful bidders. Due to commence in July 2015 and including the first two call off contracts the agreement will run for two years with the option to extend for a further two 12 month periods at the discretion of the University.                  
         Estimated value excluding VAT:
         Range between: 500,000 and 1,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A parent company guarantee, bond or other form of surety may be required from the successful bidders.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      This agreement is expected to be solely funded by the University of Exeter. All responses must be prepared in UK pounds sterling and all payments will be made in the same.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The University reserves the right to require the group of economic operators to assume a specific legal form pursuant to Regulation 19 (6)
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The University's terms and conditions of contract includes obligations with respect to environmental and social issues.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Please see procurement documentation.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please see procurement documentation.         
         Minimum Level(s) of standards possibly required:
         Please see procurement documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please see procurement documentation.         
         Minimum Level(s) of standards possibly required:
         Please see procurement documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UOE/2015/008      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 29/06/2015
      Time-limit for receipt of requests for documents or for accessing documents: 11:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 29/06/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Date: 29/06/2015
         Time: 12:01
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The first two call off contracts are included within this tender and will be awarded to the first placed (highest scoring) candidate. The call offs will be the Postgraduate Prospectus and the Alumni Magazine.
The University shall not be liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
Bidders are advised that all communications, including PQQ response, tender submissions and any supporting documentation must be written in English and must be priced in UK pounds sterling.
Nothing in this procurement process is intended to form any express or implied contractual relationship between the parties unless and until the award of a contract is concluded. Any contract entered into by the University as a consequence of this procurement will be considered to be a contract governed by English law and subject to the exclusive jurisdiction of the Courts of England and Wales.
The University reserves the right to terminate this procurement process (whether in whole or in part) or to vary the process at any time prior to the conclusion of the award of contract without liability.”
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144527287
GO-2015527-PRO-6632149 TKR-2015527-PRO-6632148
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Exeter
      Procurement Services, Finance Services, Northcote House, The Queen's Drive, Exeter, EX44QJ, United Kingdom
      Tel. +44 1392661000, Email: procurement@exeter.ac.uk, URL: http://www.exeter.ac.uk/finance/procurement/

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 27/05/2015

ANNEX A