Watson Lennard & Payne Ltd: SCHOOL CATERING SERVICES FOR POTTERS GREEN AND MOAT HOUSE PRIMARY SCHOOLS

UK-COVENTRY: Catering services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      POTTERS GREEN PRIMARY SCHOOL AND MOAT HOUSE PRIMARY SCHOOL
      RINGWOOD HIGHWAY, COVENTRY, CH2 2GF, United Kingdom
      Tel. +44 01978853123, Fax. +44 01978852102, Email: phil.watson@thefoodserviceconsultancy.co.uk, URL: Ingledene House
      Contact: WATSON LENNARD & PAYNE LTD, Attn: PHIL WATSON

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: SCHOOL CATERING SERVICES FOR POTTERS GREEN AND MOAT HOUSE PRIMARY SCHOOLS
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 17

         Region Codes: UKG33 - Coventry         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Catering services. CATERING PROVISION FOR TWO PRIMARY SCHOOLS IN COVENTRY
         
      II.1.6)Common Procurement Vocabulary:
         55520000 - Catering services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      TOTAL VALUE OF SALES OVER THREE YEARS INCLUDING BOTH SCHOOLS ESTIMATED AT £560K.         
         Estimated value excluding VAT: 560,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: CLIENTS WILL HOLD OPTIONS TO EXTEND FOR UP TO A FURTHER TWO YEARS ON SATISFACTORY PERFORMANCE OF CONTRACT.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 30 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: POTTERS GREEN PRIMARY SCHOOL, COVENTRY AND MOAT HOUSE PRIMARY SCHOOL COVENTRY

      1)Short Description:      
      Catering service for primary school with approx 360 pupils (Potters Green). Catering service for primary school with approx 341 pupils (Moat House)

      2)Common Procurement Vocabulary:
         55520000 - Catering services.
         
      3)Quantity Or Scope:      
      36- month contract with option to renew for additional 24 months in both cases.Potters Green approx £300k over three years.Moat House approx £260k over three years.            
         If known, estimated cost of works excluding VAT: 560,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Linked Potters Green / Moat House Primary Schools as a small cluster. Companies may tender for one or both schools but highlight any benefits of a small group contract. Clients will make individual choices or elect a common choice.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment within 30 days following rendition of invoice.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The schools are looking to reflect new ideas and cost economies that will increase customer choice whilst complying with new Government guidelines for the provision of school meals services.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Companies must be able to demonstrate experience and expertise in the sector and currently operate within a 50 mile radius of the location. Shortlisting for invitation to tender will be subject to financial status and suitable references plus demonstration of innovative managing change case studies as will be detailed in PQQ information.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Abbreviated copies of last three years accounts required at PQQ stage
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Minimum three years experience in the sector. Parties will be able to demonstrate standards via client references and site visits, together with information regarding standards of compliance to UK and EU legislation and directives and Government initiatives regarding feeding of children.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Reserved to professional catering companies      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 6 and maximum number: 10         
         Objective Criteria for choosing the limited number of candidates:
         Selection for Invitations to Tender will be by evaluation of experience, reputation in the sector, financial standing, evidence of operational activity within a 50-mile radius of the contract and compliance with prevailing legislation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: POTTERS/MOAT HOUSE/PPW5      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 27/03/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 10/04/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: CLOSING DATE FOR RECEIPT OF FINAL TENDERS WILL BE 7 MAY 2015 at 12.00 noon. Persons present will be Governors and Members of the Senior Management Team of the School and a representative of Watson Lennard & Payne Ltd.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=132943514
GO-2015224-PRO-6390858 TKR-2015224-PRO-6390857
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Governing bodies of Potters Green and Moat House Schools VIA WATSON LENNARD & PAYNE LTD
      Ingledene House, Wynnstay Lane, Marford, LL12 8LF, United Kingdom
      Tel. +44 01978853123, Fax. +44 01978852102, Email: phil.watson@thefoodserviceconsultancy.co.uk

      VI.4.2)Lodging of appeals: Contact via Watson Lennard & Payne Ltd at the above contact address, within 14 days of shortlisting or decision makinig.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            AS ABOVE

   VI.5) Date Of Dispatch Of This Notice: 24/02/2015

ANNEX A