Watson Lennard & Payne Ltd: THE PHOENIX COLLEGIATE BUILDING CLEANING TENDER

UK-WEST BROMWICH: School cleaning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      THE PHOENIX COLLEGIATE
      CLARKES LANE, WEST BROMWICH, B71 2BK, United Kingdom
      Tel. +44 01978853123, Fax. +44 01978852102, Email: phil.watson@thefoodserviceconsultancy.co.uk
      Contact: WATSON LENNARD & PAYNE LTD, Attn: PHIL WATSON

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: SECONDARY SCHOOL AND 6TH FORM

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: THE PHOENIX COLLEGIATE BUILDING CLEANING TENDER
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKG31 - Birmingham         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      School cleaning services. THE PHOENIX COLLEGIATE IS A FOUNDATION SECONDARY SCHOOL AND SIXTH FORM LOCATED IN THE HATELEY HEATH AREA OF WEST BROMWICH, WEST MIDLANDS. THE COLLEGIATE IS STARTING A PHASED PROGRAMME TOWARDS THE BUILDING OF A NEW SCHOOL AND IS LOOKING TO RE-ORGANISE AND CHANGE ITS CLEANING METHODS AND STANDARDS TO REFLECT THE CHANGES THAT WILL TAKE PLACE AND TO ADJUST COSTS ACCORDINGLY.
         
      II.1.6)Common Procurement Vocabulary:
         90919300 - School cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      SERVICES TO INCLUDE MORNING AND AFTERNOON CLEANS, BUT COLLEGIATE LOOKING TO MAKE CHANGES TO CURRENT PRACTICES. TOTAL ESTIMATED VALUE OVER 3 YEARS (36 MONTHS) IS £460K. OPTION TO EXTEND FOR UP TO A FURTHER TWO YEARS ON SATISFACTORY PERFORMANCE OF THE CONTRACT         
         Estimated value excluding VAT: 460,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      MONTHLY PAYMENT FOLLOWING RENDITION OF INVOICE
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      THE COLLEGIATE IS LOOKING TO PHASE CHANGES AND IMPROVE STANDARD OF SERVICE DELIVERY VIA THE INTRODUCTION OF NEW CLEANING METHODS AND TO EFFECT SAVINGS WHERE THIS IS POSSIBLE      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      COMPANIES MUST BE ABLE TO DEMONSTRATE EXPERIENCE AND EXPERTISE IN THE SECTOR AND CURRENTLY OPERATE WITHIN A 50-MILE RADIUS OF THE LOCATION. SHORTLISTING FOR INVITATION TO TENDER WILL BE SUBJECT TO FINANCIAL STATUS AND SUITABLE REFERENCES PLUS DEMONSTRATION OF QUALITY ASSURANCE PROCEDURES      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         
         Information and formalities necessary for evaluating if requirements are met:
         ABBREVIATED COPIES OF LAST THREE YEARS' ACCOUNTS REQUIRED AT PQQ STAGE
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         MINIMUM THREE YEARS EXPERIENCE IN THE SECTOR. PARTIES WILL BE ABLE TO DEMONSTRATE STANDARDS VIA CLIENT REFERENCES AND SITE VISITS, TOGETHER WITH INFORMATION REGARDING STANDARDS OF COMPLIANCE TO UK AND EU LEGISLATION      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      RESERVED TO PROFESSIONAL CLEANING COMPANIES REGISTERED AS A COMPANY FOR AT LEAST THREE YEARS      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 6 and maximum number: 10         
         Objective Criteria for choosing the limited number of candidates:
         SELECTION FOR INVITATIONS TO TENDER WILL BE BY EVALUATION AT PQQ STAGE OF EXPERIENCE, REPUTATION IN THE SECTOR, FINANCIAL STANDING, EVIDENCE OF OPERATIONAL ACTIVITY WITHIN A 50-MILE RADIUS OF THE CONTRACT AND COMPLIANCE WITH PREVAILING LEGISLATION   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PHOENIX/PPW4      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 24/03/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 26/03/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: CLOSING DATE FOR RETURN OF FULL TENDERS IS 27.04.2015 AT 12:00 NOON. PERSONS WHO WILL BE PRESENT AT THE OPENING OF THE TENDERS WILL BE GOVERNORS, MEMBERS OF THE SENIOR MANAGEMENT TEAM OF THE COLLEGIATE AND A REPRESENTATIVE OF WATSON LENNARD & PAYNE LTD (consultants).
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=132166572
GO-2015220-PRO-6382758 TKR-2015220-PRO-6382757
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      GOVERNING BODY OF THE PHOENIX COLLEGIATE - VIA WATSON LENNARD & PAYNE LTD
      Ingledene House, Wynnstay Lane, Ingledene House, Marford, LL12 8LF, United Kingdom
      Tel. +44 1978853123, Fax. +44 01978852102, Email: phil.watson@thefoodserviceconsultancy.co.uk

      VI.4.2)Lodging of appeals: CONTACT VIA WATSON LENNARD & PAYNE LTD WITHIN 14 DAYS OF SHORT-LISTING OR DECISION MAKING   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            AS ABOVE

   VI.5) Date Of Dispatch Of This Notice: 20/02/2015

ANNEX A