University of Exeter : UOE/2014/036/ER - Tender for the provision of a lecture capture solution

UK-Exeter: Data capture services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Exeter
      Procurement Services,, Northcote House, The Queen's Drive, Exeter, EX4 4QJ, United Kingdom
      Tel. +44 1392661000, URL: www.exeter.ac.uk, URL: www.in-tendhost.co.uk/universityofexeter
      Contact: www.in-tendhost.co.uk/university of exeter, Attn: Emma Raddon
      Electronic Access URL: www.in-tendhost.co.uk/universityofexeter
      Electronic Submission URL: www.in-tendhost.co.uk/universityofexeter

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UOE/2014/036/ER - Tender for the provision of a lecture capture solution
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKK4 - Devon         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Data capture services. Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television. Television and radio receivers, and sound or video recording or reproducing apparatus. Software package and information systems. Video recording or reproducing apparatus. Tender for the provision of a Lecture Capture solution.
         
      II.1.6)Common Procurement Vocabulary:
         72313000 - Data capture services.
         
         32200000 - Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television.
         
         32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus.
         
         48000000 - Software package and information systems.
         
         32333000 - Video recording or reproducing apparatus.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Scope of the AgreementContracting Authorities entitled to use this agreement:The University of Exeter Locations at which Services are to be provided:The University is establishing this agreement for lecture capture to be provided at its Streatham Farm and St. Luke's Campuses in Exeter and Penryn campus in Cornwall.The agreement will be awarded to the successful tenderer for a period of 3 years with the option to extend for a further 2 (off) 12 month periods. Estimated commencement date May 2015.Estimated value of the agreement: Indicative value range over the contract term of c. GBP 125,000 to GBP 250,000 excluding VAT.                  
         Estimated value excluding VAT:
         Range between: 125,000 and 250,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      A parent company guarantee/bond may be required from providers appointed to the contract, please see tender documents for details.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      This agreement is expected to be solely funded by the University.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Company, Limited company, sole trader, partnership, limited partnership, joint and several responsibility, temporary association.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      This is provided in the Invitation to Tender document.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         This is provided in the Invitation to tender document         
         Minimum Level(s) of standards possibly required:
         This is provided in the Invitation to tender document
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         This is provided in the Invitation to tender document         
         Minimum Level(s) of standards possibly required:
         This is provided in the Invitation to tender document      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UOE/2014/036/ER      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 06/03/2015
      Time-limit for receipt of requests for documents or for accessing documents: 11:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 06/03/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 06/03/2015
         Time: 12:00
         Persons authorised to be present at the opening of tenders: Yes
            Two members of the University's central procurement team will be present to conduct the electronic opening ceremony at a time, that has not been fixed, after the closing date and time of the tender.


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 2020
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=127229703
GO-2015123-PRO-6312898 TKR-2015123-PRO-6312897
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Exeter
      Procurement Services, Finance Services, Northcote House, The Queen's Drive, Exeter, EX44QJ, United Kingdom
      Tel. +44 1392661000, Email: procurement@exeter.ac.uk, URL: http://www.exeter.ac.uk/finance/procurement/

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 23/01/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Falmouth University
      Treliever Road, Penryn, United Kingdom