Bristol City Council : Flood Risk Consultancy Framework

UK-Bristol: Environmental engineering consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Bristol City Council
      City Hall, College Green, Bristol, BS1 5TR, United Kingdom
      Tel. +44 1173525565, Fax. +44 1179037463, Email: john.thompson@bristol.gov.uk, URL: www.bristol.gov.uk, URL: https://www.proactisplaza.com/supplierportal
      Contact: Strategic Commissioning and Procurement Services, Attn: Mr J Thompson
      Electronic Access URL: https://www.proactisplaza.com/supplierportal
      Electronic Submission URL: https://www.proactisplaza.com/supplierportal

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Environment

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Flood Risk Consultancy Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 12

         Region Codes: UKK - SOUTH WEST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 13
         Duration of the framework agreement:
                        Duration in months: 48
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 960,000 and 1,640,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Environmental engineering consultancy services. Design-modelling services. Engineering design services. Engineering services. Engineering design services for the construction of civil engineering works. Construction project management services. Technical assistance services. Structural engineering consultancy services. Bristol City Council is seeking to establish a new framework for Flood Risk Consultancy. The framework will consist of 7 ‘lots' for different types of services. Lot 1 Hydrology, Hydraulic Modelling and Mapping; Lot 2 Environmental Assessment; Lot 3 Engineering Concepts and Design; Lot 4 Structural Engineering; Lot 5 Technical Advice; Lot6 Project Management and Lot 7 Multi-disciplinary Services.
         
      II.1.6)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
         
         72242000 - Design-modelling services.
         
         71320000 - Engineering design services.
         
         71300000 - Engineering services.
         
         71322000 - Engineering design services for the construction of civil engineering works.
         
         71541000 - Construction project management services.
         
         71356200 - Technical assistance services.
         
         71312000 - Structural engineering consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The framework consists of 7 ‘lots' for different types of services. Lot 1 Hydrology, Hydraulic Modelling and Mapping; Lot 2 Environmental Assessment; Lot 3 Engineering Concepts and Design; Lot 4 Structural Engineering; Lot 5 Technical Advice; Lot6 Project Management and Lot 7 Multi-disciplinary Services. Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.                  
         Estimated value excluding VAT:
         Range between: 960,000 and 1,640,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Hydrology, Hydraulic Modelling and Mapping

      1)Short Description:      
      Lot 1 - Hydrology, Hydraulic Modelling and Mapping. The services includes; hydrological modelling and analysis; mapping of river, sea and surface water flooding and management of geographical data.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  72242000 - Design-modelling services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 75,000 and 150,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 2
      Title: Environmental Assessment

      1)Short Description:      
      Lot 2 - Environmental Assessment. The services includes; environmental impact assessment; heritage and archaeological management; ecological survey and habitat creation and ground investigations.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71356200 - Technical assistance services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 10,000 and 30,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 3
      Title: Engineering Concepts and Design

      1)Short Description:      
      Lot 3 - Engineering Concepts and Design. The services includes; design of mitigation solutions such as SuDS from concept to detail; innovative reporting and public engagement; design, supervision and contract management.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  72242000 - Design-modelling services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71541000 - Construction project management services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 100,000 and 200,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 4
      Title: Structural Engineering

      1)Short Description:      
      Lot 4 - Structural Engineering. The services include; assessment of existing flood risk and drainage infrastructure; analysis of surveys; design of new infrastructure.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  72242000 - Design-modelling services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71312000 - Structural engineering consultancy services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 15,000 and 30,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 5
      Title: Technical Advice

      1)Short Description:      
      Lot 5 - Technical Advice. The services include; engineering and strategy advice; technical reviews and link with wider city objectives and regeneration.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71356200 - Technical assistance services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 10,000 and 30,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 6
      Title: Project Management

      1)Short Description:      
      Lot 6 - Project Management. The services include; appointment to resource implementations; provides continuity from studies to point of delivery and strategy, project appraisal and business cases.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  72242000 - Design-modelling services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71541000 - Construction project management services.
                  71356200 - Technical assistance services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 150,000 and 200,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 5, if 5 or more pass the stage 1 of the Selection Criteria.      
      Lot No: 7
      Title: Multi-disciplinary Services

      1)Short Description:      
      Lot 7 - Multi-disciplinary Services. The services include; Avon Cut Wall Feasibility Study cases and other larger projects.

      2)Common Procurement Vocabulary:
         71313000 - Environmental engineering consultancy services.
                  72242000 - Design-modelling services.
                  71320000 - Engineering design services.
                  71300000 - Engineering services.
                  71322000 - Engineering design services for the construction of civil engineering works.
                  71541000 - Construction project management services.
                  71356200 - Technical assistance services.
                  71312000 - Structural engineering consultancy services.
         
      3)Quantity Or Scope:      
      Further details are available from the Pre-Qualification Questionnaire Information Pack and other documents which can be found on Bristol’s e-tendering portal – Proactis - https://www.proactisplaza.com/supplierportal, file reference number Reqd 101183.               
         Value range between: 500,000 and 700,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Number of applicants to be short list will be 6, if 6 or more pass the stage 1 of the Selection Criteria.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The authority reserves the right to request appropriate security relevant and proportionate to the contract value.Further details will be given in the Invitation To Tender documents.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Bristol City Council standard form of condition for payment, which will be provided in the framework contract documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The authority reserves the right to require grouping consultants to take a particular form or to require a singleconsultant to take primary liability or to require that each consultant undertakes joint or several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As specified in the Invitation To Tender documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with Regulation23 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system. Also; (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b)an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder. Please refer to the Pre-Qualification Questionnaire documentation and the on-line questionnaire for more details (including a definition of “Blacklist” and guidance regarding self-cleaning).      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system.         
         Minimum Level(s) of standards possibly required:
         In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available on-line from Bristol’s e-tendering system. Also; For all Lots (1 to 7) the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 5 million for Public Liability and GBP 10 million Employers Liability Insurance. For Lots 1 to 6 the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 2 million for Professional Indemnity insurance. For Lots 7 the applicant must be willing to take out the required insurances with an acceptable insurance company that specifically provide a minimum amount of cover of GBP 10 million for Professional Indemnity insurance. All applicants must agree to a contract that contains either Liquidated Damages or Delay Damages clause and provide a parent company guarantee and/or other guarantees of performance and financial standing if required. All applicants must be able to demonstrate suitable financial stability for individual contracts with a financial value for: Lot 1 - Hydrology, Hydraulic Modelling and Mapping 150,000 GBP: Lot 2 - Environmental Assessment 50,000 GBP: Lot 3 - Engineering Concepts and Design 200,000 GBP: Lot 4 - Structural Engineering 50,000 GBP: Lot 5 - Technical Advice 50,000 GBP: Lot 6 - Project Management 200,000 GBP and Lot 7 - Multi-disciplinary Services 700,000 GBP. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire documentation available on-line from Bristol’s e-tendering system.         
         Minimum Level(s) of standards possibly required:
         In accordance with Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available on-line from Bristol’s e-tendering system. Also; The applicant must demonstrate suitable technical experience in: Lot 1 - Hydrology, Hydraulic Modelling and Mapping including surface water flood model for integrated urban drainage model ) and 1D/2D hydraulic model: Lot 2 - Environmental Assessment including ecological advice for construction: Lot 3 - Engineering Concepts and Design including sustainable drainage: Lot 4 - Structural Engineering including structural assessment: Lot 5 - Technical Advice: Lot 6 - Project Management and Lot 7 - Multi-disciplinary Services. For all Lots the applicant must demonstrate that suitable measures or policies are in place regarding; Quality Assurance Measures; Health & Safety and Equal Opportunities Policies and provide suitable references. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 38
         
         Objective Criteria for choosing the limited number of candidates:
         Suitable technical experience for: Lot 1 - Hydrology, Hydraulic Modelling and Mapping including surface water flood model for integrated urban drainage model ) and 1D/2D hydraulic model: Lot 2 - Environmental Assessment including ecological advice for construction: Lot 3 - Engineering Concepts and Design including sustainable drainage: Lot 4 - Structural Engineering including structural assessment: Lot 5 - Technical Advice: Lot 6 - Project Management and Lot 7 - Multi-disciplinary Services. For all Lots references and policies and procedures regarding innovation and continuous improvement. Full details are available in the Pre-Qualification Questionnaire, Selection Criteria and other documentation from Bristol’s e-tendering system.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Proactis Reqd 1001183      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2014/S 168 - 299253 of 03/09/2014
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 18/11/2014
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 20/11/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The deadline set out in IV.3.4 is the deadline for receipt of the applicant’s completed Pre-Qualification Questionnaire and to submit all supporting documentation.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=115872192
GO-20141013-PRO-6086058 TKR-20141013-PRO-6086057
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Bristol District Registry of the High Court of Justice
      Greyfriars, Lewins Mead, Bristol, BS1 2NR, United Kingdom
      Tel. +44 1179106700

      VI.4.2)Lodging of appeals: In accordance with English law and the Public ContractsRegulations 2006 (as amended).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 13/10/2014

ANNEX A