Kirklees Metropolitan Council : Supply of Chilled and Frozen Food

UK-Huddersfield: Food, beverages, tobacco and related products.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Council of the Borough of Kirklees, Physical Resources & Procurement
      Civic Centre III, Market Street, Huddersfield, HD1 2EY, United Kingdom
      Tel. +44 1484221000, Email: kath.simpson@kirklees.gov.uk, URL: https://kirklees.gov.uk
      Attn: Kath Simpson
      Electronic Access URL: https://www.yortender.co.uk
      Electronic Submission URL: https://yortender.co.uk/procontract/supplier/nsf

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply of Chilled and Frozen Food
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKE43 - Calderdale, Kirklees and Wakefield         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Food, beverages, tobacco and related products. Miscellaneous food products and dried goods. Frozen fish, fish fillets and other fish meat. Frozen fish. Frozen potatoes. Frozen vegetables. Meat. Meat products. Bread. Ice cream and similar products. Tenders are invited by the Council of the borough of Kirklees (the “Council”) from suppliers with relevant experience and ability to demonstrate sufficient capacity for the supply and delivery of Chilled and Frozen Food to schools and a number of commercial businesses.
         
      II.1.6)Common Procurement Vocabulary:
         15000000 - Food, beverages, tobacco and related products.
         
         15890000 - Miscellaneous food products and dried goods.
         
         15220000 - Frozen fish, fish fillets and other fish meat.
         
         15221000 - Frozen fish.
         
         15311000 - Frozen potatoes.
         
         15331170 - Frozen vegetables.
         
         15110000 - Meat.
         
         15130000 - Meat products.
         
         15811100 - Bread.
         
         15555000 - Ice cream and similar products.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided         
         Estimated value excluding VAT: 1,355,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: Option to extend the contract period for up to 24 months                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                            
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 24 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The contracting Authority reserves the right to acquire parent or ultimate holding guarantees.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment to be made in accordance with clause 9 of the Conditions of Contract contained within the tender documents, including payment within 30 days of a valid invoice.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23-25 of the Public Contracts Regulations 2006 and as set out in the Tender Document and Business Questionnaire available from the address as set out in Section 1.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         business Questionnaire Requirements:Section B Financial Information:Turnover equal to or greater than 2 times the Annual Estimated Value = Pass. Turnover less than 2 times Annual Estimated Value = Exclude. In addition, the Council reserves the right to carry out additional financial vetting. If this additional vetting leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion, this may result in exclusion. Section D - Insurance: Failure to indicate ‘Yes’ to D1 (against each of the types of insurance) in the event the Company’s insurances do not meet the Council’s minimum requirements will result in exclusion. Section E - Technical Capcity and Resources including References: Responses to E1 and E2 will each be scored: 3 or more relevant examples (matching client requirement) = 5. 2 relevant examples (matching client requirement) = 3. 1 relevant example (matching client requirement) = 1. Poor examples or no relevant examples provided = 0. Responses to E3 will be scored: E3 Each reference is worth up to 5 marks. If the Council receives no references, a total score of 0 will be given. Good reference = 5. Satisfactory reference = 3. Poor reference = 1. E4 - No penalties, damages, terminations, non-renewals or withdrawals = 5. Penalties, damages, terminations, non-renewals or withdrawals applied with satisfactory explanation = 3. Penalties, damages, terminations, non-renewals or withdrawals applied without satisfactory explanation = 1. E5 More than adequate capacity = 5 . Adequate capacity = 3. Inadequate capacity = 1.E6 - No, or Yes with adequate explanation = 5. Yes with inadequate or no explanation = 1. E7 - More than adequate certification = 5. Adequate certification = 3. Inadequate or no certification = 1. E8 - Adequate procedures including ISO Quality Certification or certification to equivalent EU standard = 5. Adequate procedures but no ISO or EU equivalent Quality Certification = 3. Inadequate procedures = 1.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Tender Document and Business Questionnaire available from the address as set out in section 1.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         Lowest price

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: KMCPRP-040      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 17/11/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 17/11/2014
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 4 Years
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=110028704
GO-2014102-PRO-6059098 TKR-2014102-PRO-6059097
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 02/10/2014

ANNEX A