Oldham MBC : For the provision of billing and metering services to St Mary’s district heating network

UK-Oldham: Billing system.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Oldham MBC
      Oldham MBC, Sourcing Team - Corporate Procurement, Civic Centre, West Street, Oldham, OL1 1UG, United Kingdom
      Tel. +44 1617701291, Email: gaynor.gamble@oldham.gov.uk, URL: http://intranet.oldham.gov.uk/
      Attn: Gaynor Gamble
      Electronic Access URL: https://www.the-chest.org.uk/cms/cms.nsf/vHomePage/fSection?OpenDocument
      Electronic Submission URL: https://www.the-chest.org.uk/cms/cms.nsf/vHomePage/fSection?OpenDocument

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Environment

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: For the provision of billing and metering services to St Mary’s district heating network
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKD - NORTH WEST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Billing system. Energy meters. This tender is for the metering and billing of households within the St Mary’s heat network in Oldham.The St Mary’s Estate and the Oldham Leisure Centre are heated by the St Mary’s District Heating Network. This network is approximately 50 years old and is in parts in a very poor condition, especially the boiler house.The boiler house, boilers and elements of distribution pipework are currently being replaced.There are approximately 1,420 homes connected to the system on a variety of meter types and payment arrangements. This project will rationalise all domestic heat users onto a single common type of meter and a single common form of Pay-as-You Go payment mechanism.For the purposes of preparing tenders for services it should be assumed that the following numbers of homes are managed / owned / metered as follows:Ownership:Tenants to First Choice Homes Oldham – 1,300 nrLeaseholders / Freeholder /Right to buy ownerships – 100 nrTenants to Symphony Homes – 20 nrCurrent billing / payment arrangements:Pre-payment – 750 nrCredit billing – 650 nrPayment through rent / other charges 20nr
         
      II.1.6)Common Procurement Vocabulary:
         48444100 - Billing system.
            KA01-2 - For district heating
         
         38551000 - Energy meters.
            KA01-2 - For district heating
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Potential value for 10 years but please note contract will include annual break clause after 5 years.2 options: capital and leasing                  
         Estimated value excluding VAT:
         Range between: 2,769,000 and 11,200,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 120 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      See contract
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      See contract
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      See contract
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      See contract      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: TBA      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 26/09/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/10/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 02/10/2014
         Time: 13:00
         Place:
         legal
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=109670351
GO-2014815-PRO-5926473 TKR-2014815-PRO-5926472
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Oldham MBC
      ., ., ., United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 15/08/2014

ANNEX A