RIVA Partnership Ltd: Wilson's School - Cleaning Services

UK-Surrey: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Wilson's School
       Mollison Drive, Wallington, Surrey, SM6 9JW, United Kingdom
       Tel. +44 1252977017, Email: tenders@rivapartnership.co.uk
       Contact: RIVA Partnership
       Main Address: https://www.wilsons.school/, Address of the buyer profile: https://www.wilsons.school/
       NUTS Code: UKI63

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Wilson's School - Cleaning Services            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful supplier is required to provide excellent cleaning services to Wilson’s School - one of the country's most successful state-funded selective boys' schools.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,830,245
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI63 - Merton, Kingston upon Thames and Sutton
   
      Main site or place of performance:
      Merton, Kingston upon Thames and Sutton
             

      II.2.4) Description of the procurement: Wilson’s School Overview:
Wilson's is one of the country's most successful state-funded selective boys' schools. We believe that school life should be enjoyed for itself and not just as a preparation for adulthood. Opportunities for learning and enriching experiences beyond the classroom are excellent; sport and music are very strong. Lessons engage pupils' attention with pace and challenge, enriched with all sorts of activity to extend pupils’ interests and skills far beyond the confines of the National Curriculum and examination specifications. Teachers know the boys very well and visitors often comment on the laughter, good humour and warmth that mark relationships between boys and staff.
Further information can be obtained here: https://www.wilsons.school/

Tender information:
The successful tenderer will be required to provide cleaning and wardening services to Wilson’s School.
The contract term being tendered is for three years, 19th July 2025 – 18th July 2028. There is an option for a further extension period for up to two additional years to 18th July 2030.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year .
The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of its ethos and values (represented in its motto ‘Not for oneself but for all’) and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school also requires a wardening service to be provided by the successful contractor whereby an overview of this requirement is the provision of an opening and closing service along with porterage, facilities set up, caretaking and light maintenance duties across 7 days a week.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning and wardening services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Value of contract:
The annual value of the current contract is £289,068 (the total cost of cleaning per annum, for the last contract year).
Therefore the value of this contract is £1,445,342 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years).
The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million.
•There are incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Cleantec.

      II.2.5) Award criteria:
      Quality criterion - Name: Criterion 1 / Weighting: 65
                  
      Cost criterion - Name: Criterion 1 / Weighting: 35
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-039487
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 5          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Birkin Cleaning Services Ltd, 01057375
             11 Magnet Point Estate,, West Thurrock, Grays, RM20 4DR, United Kingdom
             Email: tenders@birkingroup.co.uk
             NUTS Code: UKH32
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,830,245          
         Total value of the contract/lot: 1,830,245
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=978696344
   VI.4) Procedures for review

      VI.4.1) Review body
          Wilson's School
          Mollison Drive, Wallington, Surrey, SM6 9JW, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/09/2025