The Litmus Partnership: Mill Hill County High School ~ Cleaning Tender

UK-London: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Mill Hill County High School
       Worcester Crescent, London, NW7 4LL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.mhchs.org.uk/6/contact-us
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Mill Hill County High School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Mill Hill County High School is a Secondary school and 6th form situated in Mill Hill, North London (Worcester Cres, London NW7 4LL). It is a partially selective school which became an academy in 2011.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of the cleaning service within the existing facilities for the 1700 students on roll and 200 teaching and support staff.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 663,651
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Mill Hill County High School is a Secondary school and 6th form situated in Mill Hill, North London (Worcester Cres, London NW7 4LL). It is a partially selective school which became an academy in 2011.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of the cleaning service within the existing facilities for the 1700 students on roll and 200 teaching and support staff. The contract being tendered is for three years in duration from 1st August 2025 to 31st July 2028 and will operate as a Fixed Price Contract.
The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
Mill Hill County High School expects the successful contractor to enable the continued development of the cleaning service.
The school believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time, therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the school are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor. The contract offered covers the scope for the provision of all cleaning services within the school, which currently includes a gross internal area of just over 11k metres sq.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is: - 2024/25 £216,805 per annum
MHCHS expects the successful contractor to enable the continued development of cleaning services. The school expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school/
The school believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time, therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-039792
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Evergreen Facilities Services Ltd, 02752941
             Evergreen House, 166b high street, Stevenage, SG1 3LL, United Kingdom
             Email: tenders@litmuspartnership.co.uk
             NUTS Code: UKH23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 650,415          
         Total value of the contract/lot: 663,651
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Please note, this is a contract award notice, this contract has already been awarded.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=967435633
   VI.4) Procedures for review

      VI.4.1) Review body
          Mill Hill County High School
          Worcester Crescent, London, NW7 4LL, United Kingdom
          Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/07/2025