Chelmsford City Council: CCTV Maintenance and Capital Works Programme for Chelmsford City Council and Epping Forest District Council

UK-Chelmsford: Surveillance and security systems and devices.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Chelmsford City Council
       Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
       Tel. +44 1245606774, Email: procurement@chelmsford.gov.uk
       Contact: Emma Till
       Main Address: https://www.chelmsford.gov.uk/
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: CCTV Maintenance and Capital Works Programme for Chelmsford City Council and Epping Forest District Council            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         35120000 - Surveillance and security systems and devices.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Chelmsford City Council is tendering on behalf of 3 local authorities for the provision of CCTV Capital Works and/or a maintenance. The procurement process will be an open procedure for the provision of new equipment, including installation and integration with the current system, and the establishment of a maintenance agreement for the current system alongside the maintenance of the enhanced equipment.

The Council is looking to fulfil two separate contracts which cover the following:
Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council
Contract 2- CCTV Maintenance Contract – Epping Forest District Council

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 600,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council   
      Lot No:1

      II.2.2) Additional CPV code(s):
            35125300 - Security cameras.
            35121000 - Security equipment.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council

      II.2.5) Award criteria:
      Quality criterion - Name: Quality Criteria / Weighting: 60
                  
      Cost criterion - Name: Cost Criteria / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2CJ8PJ27H4

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Contract 2 CCTV Maintenance Contract – Epping Forest District Council   
      Lot No:2

      II.2.2) Additional CPV code(s):
            50340000 - Repair and maintenance services of audio-visual and optical equipment.
            35125300 - Security cameras.
            35121000 - Security equipment.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Epping Forest District Council - CCTV Annual Reactive Maintenance Contract

      II.2.5) Award criteria:
      Quality criterion - Name: Quality Criteria / Weighting: 60
                  
      Cost criterion - Name: Cost Criteria / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2025/S 000-003001
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1    
   Lot Number: 1    
   Title: CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/03/2025

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Link CCTV Systems Limited, 05425987
             Unit 13,, Gateway 1000 Whittle Way, Stevenage, SG1 2FP, United Kingdom
             Tel. +44 1462682300, Email: sales@linkcctv.co.uk
             NUTS Code: UKH23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 500,000          
         Total value of the contract/lot: 500,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: 2    
   Lot Number: 2    
   Title: CCTV Maintenance Contract – Epping Forest District Council

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/03/2025

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Link CCTV Systems Limited, 05425987
             Unit 13,, Gateway 1000 Whittle Way, Stevenage, SG1 2FP, United Kingdom
             Tel. +44 1462682300, Email: sales@linkcctv.co.uk
             NUTS Code: UKH23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 100,000          
         Total value of the contract/lot: 100,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=952411788
   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          7 Rolls Building, Fetter Lane, United Kingdom, London, EC4A 1NL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 22/05/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Epping Forest District Council
       Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
       Email: procurement@chelmsford.gov.uk
       Main Address: https://www.eppingforestdc.gov.uk/
       NUTS Code: UKH3