Imperial War Museums has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums |
| Notice type: | Contract Award Notice |
| Authority: | Imperial War Museums |
| Nature of contract: | Services |
| Procedure: | Open |
| Short Description: | This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project. The digitisation work is broken down into the following Lots: •Lot 1 – Photographic Negative, Prints & Preservation Document Capture •Lot 2 – Videotape Digitisation •Lot 3 – Document Copying •Lot 4 – Sound Digitisation •Lot 5 – 4K Film Digitisation |
| Published: | 09/04/2025 16:19 |
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Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Imperial War Museums
IWM London, Lambeth Road, London, SE1 6HZ, United Kingdom
Tel. +44 2074165000, Email: erowberry@iwm.org.uk
Contact: Procurement and Resources Officer
Main Address: www.iwm.org.uk
NUTS Code: UK
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Recreation, culture and religion
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums
Reference number: DCM3275
II.1.2) Main CPV code:
72311100 - Data conversion services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project.
The digitisation work is broken down into the following Lots:
•Lot 1 – Photographic Negative, Prints & Preservation Document Capture
•Lot 2 – Videotape Digitisation
•Lot 3 – Document Copying
•Lot 4 – Sound Digitisation
•Lot 5 – 4K Film Digitisation
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 2,800,000
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Photographic Negative, Prints & Preservation Document Capture
Lot No:1
II.2.2) Additional CPV code(s):
72311100 - Data conversion services.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: Digitisation - Photographic Negative, Prints & Preservation Document Capture
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
II.2) Description (lot no. 2)
II.2.1) Title:Videotape Digitisation
Lot No:2
II.2.2) Additional CPV code(s):
72311100 - Data conversion services.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: Videotape Digitisation
II.2.5) Award criteria:
Price - Weighting: 25
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
II.2) Description (lot no. 3)
II.2.1) Title:Document Copying
Lot No:3
II.2.2) Additional CPV code(s):
72311100 - Data conversion services.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: Digitisation - Document Copying
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
II.2) Description (lot no. 4)
II.2.1) Title:Sound Digitisation
Lot No:4
II.2.2) Additional CPV code(s):
72311100 - Data conversion services.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: Sound Digitisation
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
II.2) Description (lot no. 5)
II.2.1) Title:4K Film Digitisation
Lot No:5
II.2.2) Additional CPV code(s):
72311100 - Data conversion services.
II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement: 4K Film Digitisation
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-006882
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 05/07/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: Yes
Contractor (No.1)
MAX COMMUNICATIONS LTD, 3803572
2-3 Gunnery Terrace, Royal Arsenal, London, SE18 6SW, United Kingdom
NUTS Code: UKI
The contractor is an SME: No
Contractor (No.2)
J&J NEGUS LTD T/A GENUS GROUP, 1168979
Hammond Close, Warwickshire, Nuneaton, CV11 6RY, United Kingdom
NUTS Code: UK
The contractor is an SME: No
Contractor (No.3)
DRAGON POST (WALES) LTD, 13056277
Seren Stiwdios Wales, Wentloog Ave, Rumney, Cardiff, CF3 2GH, United Kingdom
NUTS Code: UKL
The contractor is an SME: No
Contractor (No.4)
MEMNON ARCHIVING SERVICES, 0438.551.252
Kareelovenlaan, Evere, 3B 1140, Belgium
NUTS Code: BE
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2,800,000
Total value of the contract/lot: 2,800,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=940485739
VI.4) Procedures for review
VI.4.1) Review body
Imperial War Museums
IWM London, Lambeth Road, London, SE1 6HZ, United Kingdom
Tel. +44 2074165000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 09/04/2025