Shropshire Council: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment

UK-Shrewsbury: Cleaning products.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: RMCS 039 - Supply of Cleaning Materials and Associated Cleaning Equipment            
      Reference number: RMCS 039

      II.1.2) Main CPV code:
         39830000 - Cleaning products.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: This is a contract award notice for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st September 2023 with an option to extend for a further 2 year period up to 31st August 2028

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 429,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG22 - Shropshire CC
   
      Main site or place of performance:
      Shropshire CC
             

      II.2.4) Description of the procurement: This is a contract award notice for the provision of cleaning materials and associated cleaning equipment to Shropshire Council for an initial period of 3 years commencing the 1st September 2023 with an option to extend for a further 2 year period up to 31st August 2028. Cleaning materials and cleaning equipment are required to be delivered on a regular basis to sites across Shropshire, Herefordshire, Worcestershire, Staffordshire, North Wales and the West Midlands in line with the requirements of the Council and the specifications included in the tender. The contract will be split into two categories (catering sites and cleaning sites). The reason for this categorisation is a differentiation in the products required and the invoicing methodology. Category 1: Provision of cleaning materials and equipment for school and other Council sites. •The cleaning department of Shire Services currently provides cleaning services to 98 premises across Shropshire and the West Midlands. These include primary and secondary schools as well as other Council sites such as libraries, Youth Centres and Council offices. Category 2: Provision of cleaning materials and equipment for school kitchens. •The catering department of Shire Services provides catering services to schools across Shropshire, Herefordshire, Worcestershire, North Wales and the West Midlands. The delivery of cleaning materials and equipment is required to 103 school kitchens in order to maintain the cleanliness of the kitchens and other catering premises within that site. This will include the provision of dishwashing machine chemicals. The Council reserves the right to change, withdraw or include establishments on a temporary or permanent basis to this arrangement as necessary. Further sites may be added and others removed during the duration of this contract dependant on operational requirements.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-014198
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: RMCS 039    
   Lot Number: Not Provided    
   Title: Supply of Cleaning Materials and Associated Cleaning Equipment

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/07/2023

      V.2.2) Information about tenders
         Number of tenders received: 13
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 13

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Lyreco UK Limited, Lyreco UK Ltd
             Deer Park Court, Donnington Wood, Telford, TF2 7NB, United Kingdom
             Internet address: www.shropshire.gov.uk
             NUTS Code: UKG22
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 429,000          
         Total value of the contract/lot: 429,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
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   VI.4) Procedures for review

      VI.4.1) Review body
          Shropshire Council
          Shirehall, Shrewsbury, SY2 6ND, United Kingdom
          Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

      VI.4.2) Body responsible for mediation procedures
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

   VI.5) Date of dispatch of this notice: 05/09/2023

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22