Natural History Museum: Project RECODE: NHM Collections Management System

UK-London: Electronic data management (EDM).

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Natural History Museum
       Cromwell Road, South Kensington, London, SW7 5BD, United Kingdom
       Tel. +44 2079425416, Email: a.davies@nhm.ac.uk
       Contact: Mr Andy Davies Procurement Manager
       Main Address: www.nhm.ac.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Project RECODE: NHM Collections Management System            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         48613000 - Electronic data management (EDM).


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,754,294
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.

      II.2.5) Award criteria:
      Quality criterion - Name: Solution Fit & Acceptability / Weighting: 20
      Quality criterion - Name: Ability to Sustain and Operate / Weighting: 15
      Quality criterion - Name: Data Architecture / Weighting: 20
      Quality criterion - Name: Data Migration / Weighting: 10
      Quality criterion - Name: Strategic Fit and Support / Weighting: 15
                  
      Price - Weighting: 20
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Variant bids and options were acceptable only in accordance with the procurement documents.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive Dialogue


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-002117
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: .    
   Lot Number: Not Provided    
   Title: Project RECODE: NHM Collections Management System

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/12/2022

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 1          
         Number of tenders received from tenderers from non-EU Member States: 6          
         Number of tenders received by electronic means: 7

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             SER Solutions United Kingdom Limited, 07282887
             12th Floor, The Broadgate Tower, 20 Primrose Street, London, EC2A 2EW, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 5,000,000          
         Total value of the contract/lot: 3,754,294
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036

   VI.4) Procedures for review

      VI.4.1) Review body
          Natural History Museum
          Cromwell Road, London, SW7 5BD, United Kingdom
          Tel. +44 2079425416

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Natural History Museum
          Cromwell Road, London, SW7 5BD, United Kingdom
          Tel. +44 2079425416

   VI.5) Date of dispatch of this notice: 16/01/2023