Birmingham 2022: Laundry, Housekeeping and Support Management Services

UK-Birmingham: Event services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd
       One Brindley Place, Birmingham, B1 2JB, United Kingdom
       Tel. +44 7951735849, Email: sam.turner@birmingham2022.com
       Main Address: www.birmingham2022.com
       NUTS Code: UKG3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Laundry, Housekeeping and Support Management Services            
      Reference number: VGF_VIL_014

      II.1.2) Main CPV code:
         79952000 - Event services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Contract covers laundry, housekeeping and support management services for the Birmingham 2022 Commonwealth Games.

The services would include in the main but not limited to:
•The management of Laundry Services
•The management of Housekeeping Services
•The management of Support Services
•Village Deputy Management and Night Management

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 320,900
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG3 - West Midlands
   
      Main site or place of performance:
      West Midlands
             

      II.2.4) Description of the procurement: The Contract covers laundry, housekeeping and support management services for the Birmingham 2022 Commonwealth Games.

The services would include in the main but not limited to:
•The management of Laundry Services
•The management of Housekeeping Services
•The management of Support Services
•Village Deputy Management and Night Management

      II.2.5) Award criteria:
                  
      Commercial - Weighting: 100
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/06/2022

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Incognitus (UK) Ltd, 07970398
             64 New Cavendish Street, London, W1G 8TB, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 320,900
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=700668073

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 24/06/2022




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to:open procedure

            
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: No

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: Yes

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No
            Service contract to be awarded to the winner or one of winners under the rules of a design contest: No
      

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          Use of the negotiated procedure without prior publication (Regulation 32(2)(c) of The Public Contracts Regulations 2015).

In accordance with Regulation 32 (2)(c) of The Public Contracts Regulations 2015 the contracting authority has used the negotiated procedure without prior publication on the basis that for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.

The contracting authority has been unable to directly employ suitably qualified and skilled labour into 18 roles within the Village Management Functional Area that are critical to the successful delivery of the Birmingham 2022 Commonwealth Games. Therefore, the appointment of a supplier who can provide the suitably skilled labour is now urgently required to allow the supplier enough time to begin mobilising the workforce and especially taking into consideration the challenging market conditions currently being experienced in the events industry around workforce shortages. The circumstances that have led to the use of a direct award without prior publication are not in any event attributable to the contracting authority, e.g., the contracting authority has not done anything to cause or contribute to the situation.