The British Museum: British Museum Soft Facilities Management

UK-London: Facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Trustees of the British Museum
       The British Museum, Great Russell Street, London, WC1B 3DG, United Kingdom
       Tel. +44 207323800, Email: procurement@britishmuseum.org
       Main Address: https://www.britishmuseum.org
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: British Museum Soft Facilities Management            
      Reference number: BM.21.009

      II.1.2) Main CPV code:
         79993100 - Facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Soft FM services to the Museum’s London estate and storage facilities in Reading and Salisbury

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 17,028,672.08
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
      UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
      UKJ11 - Berkshire
   
      Main site or place of performance:
      LONDON
      Gloucestershire, Wiltshire and Bristol/Bath area
      Berkshire
             

      II.2.4) Description of the procurement: Facilities Management (Soft FM) of the historical Museum estate and provision of services including: Cleaning and hygiene, specialist cleaning of historical fabric and furniture, Logistics and event support, Post room and Loading Bay management, waste management services, grounds maintenance, pest control services.

Anticipated contract duration of an initial five (5) years from the commencement date plus a maximum of three (3) one (1) year extensions.

In line with the Contract Notice the initial estimated value of the contract stated at V.2.4 of the Contract Award Notice is based on the expected value of £2.3m excluding variable costs per year. The estimated volume of variable costs, based on 2019-2020 data is £34,000 per year.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-017697
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: BM.21.009    
   Lot Number: Not Provided    
   Title: British Museum Soft Facilities Management

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/03/2022

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 2          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Total Support Services Limited, 02821660
             Lynwood House,, Crofton Road,, Orpington, BR6 8QE, United Kingdom
             NUTS Code: UKJ4
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 18,400,000          
         Total value of the contract/lot: 17,028,672
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=672596319

   VI.4) Procedures for review

      VI.4.1) Review body
          The British Museum
          Great Russell Street, London, WC1B 3DG, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          Chartered Institute of Arbitrators
          12 Bloomsbury Square, London, WC1A 2LP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 05/04/2022