Stonewater Limited : Project Portfolio Management Software

UK-Leicester: Portfolio management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Stonewater Limited
       Suite C, Lancaster House, Enderby Road, Leicester, LE8 6EP, United Kingdom
       Tel. +44 7387024336, Email: andrew.russell@stonewater.org
       Contact: Andrew Russell
       Main Address: https://www.stonewater.org/
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Project Portfolio Management Software            
      Reference number: 00124-CS

      II.1.2) Main CPV code:
         66140000 - Portfolio management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Stonewater is a social housing provider and we manage around 32,500 homes in England for over 70,000 customers. We are delivering a portfolio of programmes, projects and change initiatives, using both traditional and more agile ways of working, at a time of unprecedented uncertainty where we are constantly adapting to a dynamic situation. The PMO requires PPM software to help us optimise our portfolio, focus our resources, and balance capacity against demand. The software needs to provide a clear line of sight from our strategic plan to delivery of our portfolio, and enable the PMO to report on progress to our Board and Executive team and ensure we comply with governance and regulatory requirements. The software also need to provide programme and project practitioners with a flexible platform that supports collaborative working, agility and speed of delivery.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 275,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The procurement was conducted as a Restricted Procedure and as it was commenced before the UK formally exited the European Union on 1st January 2021, the procedure was carried out in line with OJEU procedures. The ITT will be split between a a two stage qualitative assessment (technical questions and product demonstration) and a pricing submission. The second stage of the qualitative assessment at ITT was reserved for the three highest scoring bidders to that point.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical Assessment / Weighting: 25
      Quality criterion - Name: Product Demonstration / Weighting: 45
                  
      Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 209-511809
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 00124-CS    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/08/2021

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             PROGRAM PLANNING PROFESSIONALS LIMITED, 03025947
             Lutidine House, 3-5 Crutched Friars, London, EC3N 2HT, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 280,000          
         Total value of the contract/lot: 270,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=624044775

   VI.4) Procedures for review

      VI.4.1) Review body
          Stonewater Limited
          Suite C, Lancaster House, Enderby Road, Leicester, LE8 6EP, United Kingdom
          Tel. +44 7387024336

      VI.4.2) Body responsible for mediation procedures
          Stonewater Limited
          Suite C, Lancaster House, Enderby Road, Leicester, LE8 6EP, United Kingdom
          Tel. +44 7387024336, Email: andrew.russell@stonewater.org
          Internet address: https://www.stonewater.org

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Stonewater Limited
          Suite C, Lancaster House, Enderby Road, Leicester, LE8 6EP, United Kingdom
          Tel. +44 7387024336, Email: andrew.russell@stonewater.org
          Internet address: https://www.stonewater.org/

   VI.5) Date of dispatch of this notice: 07/09/2021