Procurement: BTH357 Offsite Medical Records Storage Services

UK-Bradford: Storage and retrieval services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Bradford Teaching Hospitals NHS Foundation Trust
       Finance Department, Duckworth Lane, Bradford, BD9 6RJ, United Kingdom
       Tel. +44 1274274759, Email: frances.may@bthft.nhs.uk
       Main Address: https://www.delta-esourcing.com/
       NUTS Code: UKE41

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Health

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: BTH357 Offsite Medical Records Storage Services            
      Reference number: BTH357

      II.1.2) Main CPV code:
         63121000 - Storage and retrieval services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Bradford Teaching Hospitals NHS Foundation Trust had a requirement to outsource the storage of medical records to an external records storage provider.
In brief the required service will provide as a minimum:
• Collection of records to include general case note folders, AE cards, dietetic records and physio records
• Indexing of all records upon storage.
• Safe receipt, storage and distribution of records to BTHFT
• Retention and then destruction of records or assistance with destruction of records in line with DOH Management of Records guidelines.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,279,448
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE41 - Bradford
   
      Main site or place of performance:
      Bradford
             

      II.2.4) Description of the procurement: Bradford Teaching Hospitals NHS Foundation Trust had a requirement to outsource the storage of medical records to an external records storage provider.
In brief the required service will provide as a minimum:
• Collection of records to include general case note folders, AE cards, dietetic records and physio records
• Indexing of all records upon storage.
• Safe receipt, storage and distribution of records to BTHFT
• Retention and then destruction of records or assistance with destruction of records in line with DOH Management of Records guidelines.

      II.2.5) Award criteria:
      Quality criterion - Name: Implementation / Weighting: 15
      Quality criterion - Name: Methodology and Approach / Weighting: 15
      Quality criterion - Name: Experience / Weighting: 5
      Quality criterion - Name: Information Governance, Data Security and Business Continuity / Weighting: 10
      Quality criterion - Name: Management Information and Reporting / Weighting: 5
      Quality criterion - Name: Environment, Sustainability and Social Value / Weighting: 5
      Quality criterion - Name: Contract Exit / Weighting: 5
                  
      Price - Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This contract award follows a further competition process conducted on the Crown Commercial Services RM3781 Multifunctional Devices, Managed Print and Content Services and Records and Information Management lot 4


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: BTH 357    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 18/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Iron Mountain (UK) PLC, 01478540
             4 More London Riverside, London, SE1 2AU, United Kingdom
             Tel. +44 8082390797
             Internet address: https://www.ironmountain.co.uk/
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,279,448          
         Total value of the contract/lot: 1,279,448
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: This contract award is the result of a further competition conducted on CCS RM3781 Multifunctional Devices, Managed Print and Content Services and Records and Information Management lot 4
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=613322303

   VI.4) Procedures for review

      VI.4.1) Review body
          Bradford Teaching Hospitals NHS Foundation Trust
          Finance Department, Smith Lane, Bradford, BD9 6RJ, United Kingdom
          Tel. +44 1274274759

      VI.4.2) Body responsible for mediation procedures
          Bradford Teaching Hospitals NHS Foundation Trust
          Finance Department, Smith Lane, Bradford, BD9 6RJ, United Kingdom
          Tel. +44 1274364750

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/07/2021