City, University of London: Replacement of ERP System for Finance, HR, Payroll and Procurement

UK-London: Business transaction and personal business software package.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       City, University of London
       City, University of London, Northampton Square, London, EC1B 0HB, United Kingdom
       Tel. +44 2070408003, Email: procurement@city.ac.uk
       Main Address: https://city.ac.uk/
       NUTS Code: UKI31
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Other type:: Institution of higher (or tertiary) education and research
I.5) Main activity:    
   Education

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Replacement of ERP System for Finance, HR, Payroll and Procurement    
          Reference number: 21/1046
   II.1.2) Common Procurement Vocabulary:       
      48400000 - Business transaction and personal business software package.
   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short description:    
      City, University of London (City) requires a new Enterprise Resource Planning system to replace the existing Human Resources (HR), Payroll, Finance and ERP and Procurement systems and to replace the numerous, disparate business systems currently employed by City. City is seeking a SaaS solution that will enable improved visibility of strategic information across the university for HR, payroll, finance, and procurement whilst improved usability and control will support our staff, students and partners.

The future solution will support:
approximately 100 professional users for HR and finance
approximately 50 users for procurement
approximately 2,200 staff

Contract value is expected to be approximately £8m over the first two years of the contract, with annual charges of £0.5m - £1m thereafter.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      48440000 - Financial analysis and accounting software package.          
      48450000 - Time accounting or human resources software package.          
      48490000 - Procurement software package.          
      72212440 - Financial analysis and accounting software development services.          
      72212450 - Time accounting or human resources software development services.          
      72261000 - Software support services.          
      72262000 - Software development services.          
      72263000 - Software implementation services.          
      72265000 - Software configuration services.          
      72266000 - Software consultancy services.          
      72267000 - Software maintenance and repair services.          
      72268000 - Software supply services.          
      72416000 - Application service providers.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKI31 - Camden and City of London    
   II.2.4) Description of the procurement:       
      City, University of London is a leading international higher education institution committed to academic excellence, focused on business and the professions with two central London locations. Our main site located in the dynamic Knowledge Quarter, while our Business School is close to the City of London.
The future solution will support:

•Approximately 100 professional users for HR & Finance;
•Approximately 50 professional users for procurement;
•Approximately 2184 staff

We will be undertaking a competition to determine the most economically advantageous tender for the future solutions and a partner able to share best practices processes. It is anticipated that the contract term will be for 10 years.

This PIN is issued to give potential applicants opportunity to prepare ahead of the contract notice being published and a selection questionnaire being made available in late summer 2021.    
   II.2.14) Additional information          
      Although a formal response is not required at this stage, it would helpful if you could indicate any interest to the following contact. This contact can be used for general enquiries: procurement@city.ac.uk    


II.3) Estimated Date of publication
         30/06/2021
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=600944879
GO-2021615-PRO-18403753 TKR-2021615-PRO-18403752        

VI.5) Date Of Dispatch Of This Notice: 15/06/2021