Basildon Borough Council: Fire Safety Maintenance and Emergency Alarm Equipment Servicing & Repairs

UK-Basildon: Fire-alarm systems.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Basildon Borough Council
       The Basildon Centre, St Martins Square, Basildon, SS14 1DL, United Kingdom
       Tel. +44 1268533333, Email: angela.vine@basildon.gov.uk
       Contact: Angela Vine
       Main Address: https://www.bipsolutions.com, Address of the buyer profile: www.basildon.gov.uk
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Fire Safety Maintenance and Emergency Alarm Equipment Servicing & Repairs            
      Reference number: CP-2020-0177

      II.1.2) Main CPV code:
         31625200 - Fire-alarm systems.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Fire safety maintenance and emergency alarm equipment servicing and repairs.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 184,367.5
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Basildon Council is looking for a Contractor to provide the following services - planned testing, servicing and maintenance of fire alarm systems, door entry systems, door hold open devices, smoke detectors, heat detectors, carbon monoxide detectors, sprinklers, dry rises, non-water suppression systems, portable fire extinguishers, fire doors etc Including a call out facility and repairs to fire alarms. within buildings owned by Basildon Council.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:An initial three year contract with the option to extend by a further two years.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 197-478526
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/04/2021

      V.2.2) Information about tenders
         Number of tenders received: 16
         Number of tenders received from SMEs: 10 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 16

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             RGE Services Ltd, 03305853
             The Nurseries, Gravel Lane, Chigwell, IG76BZ, United Kingdom
             Tel. +44 2085598686, Email: rob@rgeservices.co.uk
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 500,000          
         Total value of the contract/lot: 184,367.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=587493254

   VI.4) Procedures for review

      VI.4.1) Review body
          The Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 1268533333

      VI.4.2) Body responsible for mediation procedures
          The Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: the Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and northern Ireland). Any such action must be brought promptly (generally within 3 months).

The Court may order the setting aside of the award decision or may order the Contracting entity to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

      VI.4.4) Service from which information about the review procedure may be obtained
          Basildon Borough Council
          The Basildon Centre, Basildon, SS14 1DL, United Kingdom
          Tel. +44 1268533333, Email: procurement@basildon.gov.uk

   VI.5) Date of dispatch of this notice: 20/04/2021