The Litmus Partnership: Ivybridge Community College, Yealmpton Primary School and Plymstock School ~ Cleaning Tender

UK-Devon: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Westcountry Schools Trust
       Ivybridge Community College, Harford Road, Ivybridge, Devon, PL21 0JA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.ivybridge.devon.sch.uk/
       NUTS Code: UKK4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Ivybridge Community College, Yealmpton Primary School and Plymstock School ~ Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following three schools within the Westcountry Schools Trust:

•Ivybridge Community College ~ https://www.ivybridge.devon.sch.uk/
•Yealmpton Primary School ~ https://www.yealmpton-primary.devon.sch.uk/
•Plymstock School ~ https://plymstockschool.org.uk/

This tender process is split into two Lots, with Lot 1 encompassing Ivybridge Community College and Yealmpton Primary School; Lot 2 being Plymstock School. Each Lot will be determined by its own evaluation matrix and therefore may be awarded separately. Suppliers will have the option to submit bids for one or both Lots.

To respond to this opportunity, please use the following links:
Lot 1: https://litmustms.co.uk/respond/GAEVX25P2Z
Lot 2: https://litmustms.co.uk/respond/PY79KS7967

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,075,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Lot 1: Ivybridge Community College and Yealmpton Primary School   
      Lot No:1

      II.2.2) Additional CPV code(s):
            90919300 - School cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKK4 - Devon
   
      Main site or place of performance:
      Devon
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following schools within the Westcountry Schools Trust:

Lot 1: Ivybridge Community College; Yealmpton Primary School

The Trust is seeking a suitably experienced contractor who has current experience of working within the school or HE/FE college market place, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The service at Ivybridge Community School and Yealmpton Primary School is currently outsourced and the service at Plymstock School is currently operated inhouse.

TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Further details can be found within the separate Cleaning Tender Specification.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to Lot 1, please use the below link:
https://litmustms.co.uk/respond/GAEVX25P2Z

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Lot 2: Plymstock School   
      Lot No:2

      II.2.2) Additional CPV code(s):
            90919300 - School cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKK4 - Devon
   
      Main site or place of performance:
      Devon
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the following three school within the Westcountry Schools Trust:

Lot 2: Plymstock School

The Trust is seeking a suitably experienced contractor who has current experience of working within the school or HE/FE college market place, ideally with a strong operational base within the South West of England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The service at Ivybridge Community School and Yealmpton Primary School is currently outsourced and the service at Plymstock School is currently operated inhouse.

TUPE is expected to apply and it is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. Further details can be found within the separate Cleaning Tender Specification.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To apply for Lot 2, please use the below link:
https://litmustms.co.uk/respond/PY79KS7967


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 212-520577
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Lot 1: Ivybridge Community College and Yealmpton Primary School

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Norse Commercial Services Limited, 02888808
             280 Fifers Lane, Norwich, NR6 6EQ, United Kingdom
             NUTS Code: UKH15
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 807,846
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Lot 2: Plymstock School

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Churchill Contract Services, 03762020
             Unit 1, 40 Coldharbour Lane, Harpenden, Hertfordshire, AL5 4UN, United Kingdom
             NUTS Code: UKH23
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 462,288
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584288174

   VI.4) Procedures for review

      VI.4.1) Review body
          Westcountry Schools Trust
          , Ivybridge, Devon, PL21 0JA, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/04/2021