The Litmus Partnership: Tiffin School ~ Cleaning Services Tender

UK-Surrey: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Tiffin School
       Queen Elizabeth Road, Kingston upon Thames, Surrey, KT2 6RL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: http://www.tiffinschool.co.uk/home.html
       NUTS Code: UKJ2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tiffin School ~ Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Tiffin School.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 625,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ2 - Surrey, East and West Sussex
   
      Main site or place of performance:
      Surrey, East and West Sussex
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for Tiffin School.

Tiffin is a unique, vibrant and exciting school, which inspires students to not only achieve academically, but to develop, as rounded individuals, their talents, skills, interests, personalities and whole character, enabling them to successfully progress in the wider world. With the School being formed in Kingston in 1880, and its origins going back to the seventeenth century, Tiffin has a long history of providing a top-class education. Although proud of our heritage, Tiffin is also a forward thinking, outward looking, and dynamic institution, which converted to Academy status in 2011. Although remaining a boys’ school from 11-16, we also admit a large number of girls to the Sixth Form, which is mixed.

The contract will be on a fixed price basis and will commence on the 2nd April 2021 for an initial period of three years with an option to extend by a maximum of up to two years.

The turnover for the initial three-year period is estimated at £375,000 (£125,000 per annum).

The appointed Supplier will be a Corporate Members of BICSc and have significant experience of delivering consistently high-quality cleaning services in schools with similar profile and facilities to those at Tiffin. The Supplier should have proven experience of successfully managing the TUPE process and have a strong operational base with adequate local resources that provides the necessary support to ensure standards are never compromised.

Ultimately, it is important that the Supplier must demonstrate a proven ability to deliver productivity and efficiencies through the application of best practice and innovation.

Further details can be found in the SQ Document.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/YX2X3TP5AZ


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 190-460134
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 460134    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 17/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Birkin Cleaning Services Ltd, 01057375
             5 Silver Court, Watchmead, Welwyn Garden City, Hertfordshire, AL7 1LT, United Kingdom
             NUTS Code: UKH23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 654,295
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=584162459

   VI.4) Procedures for review

      VI.4.1) Review body
          Tiffin School
          Surrey, KT2 6RL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 07/04/2021