National Audit Office: The Provision of Printing, Typesetting and Design Services

UK-London: Printing services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The National Audit Office
       157-197 Buckingham Palace Road, Victoria, London,, London, SW1W 9SP, United Kingdom
       Tel. +44 2077987699, Email: yaw.tawiah@nao.org.uk
       Contact: Yaw Tawiah
       Main Address: https://www.nao.org.uk/, Address of the buyer profile: https://www.nao.org.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Central Government

   I.5) Main activity:
      Other activity: Auditing

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Provision of Printing, Typesetting and Design Services            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79810000 - Printing services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The NAO is seeking to appoint a single provider or multiple providers to deliver services under the below lots:
•Lot 1 – Design Services and Typesetting
•Lot 2 – Printing Services
•Lot 3 – Overnight report printing

      II.1.6) Information about lots
         This contract is divided into lots: Yes
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 372,500
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Design Services and Typesetting   
      Lot No:Lot 1

      II.2.2) Additional CPV code(s):
            30197630 - Printing paper.
            30197645 - Card for printing.
            30199310 - Embossed or perforated printing paper.
            79810000 - Printing services.
            79811000 - Digital printing services.


      II.2.3) Place of performance
      Nuts code:
      UKI3 - Inner London – West
   
      Main site or place of performance:
      Inner London – West
             

      II.2.4) Description of the procurement: Lot 1: Design Services and Typesetting

The requirement is for:

1. Design Services which include but are not limited to:
•Concept designs
•Production of final output files in InDesign for printing (posters, booklets, leaflets, reports)
•Image retouching
•Drawing of illustrations
•Production of infographics
•Production of multimedia outputs, including video and interactive documents
•Working to NAO standards and templates
•Taking a direct brief from third party clients

2.Typesetting
•Taking unformatted content and laying it out to NAO standards and templates (turnaround time 24 HRS).
•This work will be mainly tabular line work with no graphics
•To provide proofreading and quality control of final copy
•To provide a quick turnaround of copy, including any file amends
•File report size will be A4

It is expected that orders for design work and typesetting under this contractual agreement will be placed on an ad-hoc basis, when and if required. No work, and no level of work, is guaranteed to the supplier.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Printing Services   
      Lot No:2

      II.2.2) Additional CPV code(s):
            30197630 - Printing paper.
            30199310 - Embossed or perforated printing paper.
            79810000 - Printing services.
            79811000 - Digital printing services.
            30197645 - Card for printing.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Lot 2: Printing Services

The requirement is for the printing of various outputs as set out below:

1.Offset litho print; full colour work will include but will not limited to:
•Reports and brochures
•Leaflets
•Booklets varying sizes
•Stationery

2.Full colour digital work will include but will not be limited to:
•Reports and brochures
•Leaflets
•Booklets varying sizes

3.Large format short-run full colour work will include but will not be limited to:
•Posters
•Large format graphics:
Various substrates including magnetic,
Banners,
Display Graphics,
Display Stands

4.Promotional Materials – work will include but not limited to:
•Point of sale products
•Promotional stationery
•Promotional products

It is expected that orders for printing services under this contractual agreement will be placed on an ad-hoc basis, when and if required. The contractual agreement seeks to set up a matrix price structure for common printing requirements with run on billing. No work, and no level of work, is guaranteed to the supplier.

Standards
The Supplier must have in place & work to the following standards or equivalents:
•ISO12647 - Colour management requires achievement of specific targets for colour consistency
•ISO27001 - international best practice standard for Information and Data security Management.
•ISO14001 - requires assessment and continuous reduction of all environmental impacts.
Papers must comply with FSC and PEFC Chain of Custody Accreditation (or equivalents) where appropriate.

ISO9001 - Quality management system requires monitoring of and improvements to quality products and customer satisfaction.
Where applicable, the Supplier shall adhere to United Kingdom and EU legislation for the disposal of packaging.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Overnight Report Printing   
      Lot No:3

      II.2.2) Additional CPV code(s):
            79810000 - Printing services.
            79811000 - Digital printing services.
            30197645 - Card for printing.
            30197630 - Printing paper.
            30199310 - Embossed or perforated printing paper.


      II.2.3) Place of performance
      Nuts code:
      UKI3 - Inner London – West
   
      Main site or place of performance:
      Inner London – West
             

      II.2.4) Description of the procurement: Lot 3: Overnight report printing

Requirement from April 2022
The NAO provides the Committee of Public Accounts with around 70 VfM reports and investigations a year.
Further information about the NAO's Value for Money Program and Value for Money reports can be found at: https://www.nao.org.uk/about-us/our-work/value-for-money-programme/

The Requirement for Overnight Report Printing
The requirement is for operational digital printing services off-site. The NAO is seeking to appoint a supplier for specialist, confidential digital printing services for the printing of a range of A4 reports.
It is expected that orders for digital printing services under this contractual agreement will be placed on an ad-hoc basis, when and if required. The contractual agreement seeks to set up a matrix price structure for common printing requirements with run on billing. No work, and no level of work, is guaranteed to the supplier.

The scope of the requirement is to supply the National Audit Office with digitally printed reports as follows:

Confidential Reports Specifications:

•Digital colour print.
•Finished size A4 portrait 210mm x 297mm.
•16pp to 72pp including covers which are stitched two wires.
•72pp including covers, perfect bound or square back stitched.
•The reports page extent ranges from 20pp text plus 4pp cover to 200pp text plus 4pp cover.
•The average report page count per is 44pp plus 4pp cover
•The estimated number of confidential reports in the contract period is expected to be around 60-80 per annum.
•The quantity required should be estimated at 50 copies, this could increase or reduce.

Finishing
The supplier shall be able to offer access to a full range of finishing services set out as below but not limited to:
•Binding including perfect binding
•Saddle stitching

Proofing
Files will be supplied as a pre-flighted print ready PDF X1/a via email, no expectation that a proof is required unless stated at time of order.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 192-465203
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: Yes

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/02/2021

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 9          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             SLS Print Ltd, 04961213
             Barley House, Sopers Road, Cuffley, Hertfordshire, EN6 4RY, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 372,500
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=573705656

   VI.4) Procedures for review

      VI.4.1) Review body
          National Audit Office
          157 - 197 Buckingham Palace Road, Victoria, London, United Kingdom
          Tel. +44 2077987699

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/02/2021