The Litmus Partnership: Sutton Coldfield Grammar School for Girls ~ Catering Services Tender

UK-Sutton Coldfield: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Sutton Coldfield Grammar School for Girls
       Jockey Road, Sutton Coldfield, B73 5PT, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.suttcold.bham.sch.uk/
       NUTS Code: UKG3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Sutton Coldfield Grammar School for Girls ~ Catering Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide catering services for Sutton Coldfield Grammar School for Girls:
The catering service provision is currently managed by the school. To ensure that best value principles are applied the Governors and Senior Leaders of the Trust have decided to tender the catering services.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,600,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG3 - West Midlands
   
      Main site or place of performance:
      West Midlands
             

      II.2.4) Description of the procurement: The school is a selective school in Sutton Coldfield, West Midlands teaching girls 11-18, taking in students from all over Birmingham and the wider area coming from all backgrounds. At the last census there were just over 1,160 students of which around 3-4% are eligible for Free School Meals and there are over 100 staff. It became an Academy in 2011 and has run the Catering Service in-house for this period.
The catering team is made of 8 employees who are employed on a term time basis and the projected turnover for 2019-20 is £290k.
We want our catering company to have all of the essential abilities and skills to provide an outstanding catering service to our students, staff and visitors at our school.
You should have the knowledge of how to provide exceptional dining experiences, be able to manage everyone around you and be able to address a concerning matter and take quick actions where required.
Providing a high quality and reliable catering service has a major effect on the whole learning experience for all our students, staff and visitors and this is why the School is passionate about having very high-quality catering facilities, with excellent food choices which are nutritionally balanced for everyone. Having excellent customer care, the caterer should be polite, diplomatic and thoughtful while dealing with all our students, staff and visitors.
The way you operate in our school is crucial to ensure customer satisfaction and to encourage students continue to use the facilities and enjoy the mealtimes.
Your menus and pricing structure need to be clear to the students so that they can understand exactly what the offer is to them.
We are looking for a refreshing and innovative approach that reflects, amongst other things, the changing profile of student life and their food preferences and types and preferred styles of dining.
It’s essential to the school that the Suppliers bidding for this tender think broadly about all issues and not just the core catering service to compete and be successful in obtaining the contract of the school. We would like the Supplier to always be on the lookout for new ways of doing things, coming up with new solutions for many common problems.
Suppliers are requested to ensure they consider all the aspects of service delivery and think carefully about the catering requirements.
The school already knows that the successful provision of catering services is very much dependent on the development of a good working relationship between the Client of a facility and the Supplier’s catering manager and catering team on site. The Supplier is expected to use its best endeavours to cultivate such a relationship to benefit the smooth running of each establishment.
Key factors for the school are:
•A suitable and workable staffing structure to ensure that sufficient catering services will be provided every day
•Flexibility of service delivery
•What cover arrangements will be applied when inevitably some staff are off with illness
•Management involvement
•Monitoring of standards and service delivery
•Availability and responsiveness of management to any issues raised.
•Capital investment in facilities to maximise student uptake
•Ability to provide hospitality for events and meetings outside of core working hours, with a clear cost structure
The new contract will commence on 1 September 2020, for an initial 3-year term with the option of additional 2 x 1 year extensions.
For the avoidance of doubt, TUPE Regulations will apply to this contract. There are some staff in the LGPS.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 33-78683
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 11/12/2020

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Alliance in Partnership, 03577003
             The Old Borough Hall, Grammar School Lane, Halesowen, B63 3SW, United Kingdom
             NUTS Code: UKG3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,580,610
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=556984050

   VI.4) Procedures for review

      VI.4.1) Review body
          Sutton Coldfield Grammar School for Girls
          Sutton Coldfield, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/12/2020