The Litmus Partnership: Lancaster Royal Grammar School ~ Cleaning tender

UK-Lancashire: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Lancaster Royal Grammar School
       East Road, Lancashire, LA1 3EF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lrgs.org.uk/
       NUTS Code: UKD4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Lancaster Royal Grammar School ~ Cleaning tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide Cleaning services for Lancaster Royal Grammar School.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 685,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKD4 - Lancashire
   
      Main site or place of performance:
      Lancashire
             

      II.2.4) Description of the procurement: The successful Supplier will be required to provide Cleaning services for Lancaster Royal Grammar School.

The contract be for 3 years with the option to extend for a further 2 years, commencing 1st November 2020.

Contract value = £411k (three years)

Lancaster Royal Grammar School is one of the top state day and boarding schools in the Country. There are 1150 pupils at the school, including boarders and a thriving sixth form of 350 students. The Sixth form is coeducational.

The values central to Lancaster Royal Grammar School are those of academic and extra-curricular excellence and opportunity, within a diverse and tolerant community; these form the best possible foundation for future life.

The School was endowed in 1472 and is one of the oldest state funded schools in the country. Originally situated close to the Priory Church and Lancaster Castle, the LRGS moved to its present site in 1851 when Queen Victoria granted the Royal title. The School became an Academy in 2011.
Lancaster Royal Grammar School is arranged over the upper site and lower site. The upper site is situated close to Williamson Park. The Design and Technology and Science Centres are located on upper site along with the modern City View complex which houses main reception, dining hall and arts studios.

The lower site is made up of some of the most historic buildings including; Old School, housing the school Library, Sixth Form Centre, Drama Studios and teaching rooms. Old School House is a Grade II listed building, formerly the Headmasters house. The lower site also has boarding accommodation, the school General Office at Lee House, the Sports Hall, Combined Cadet Force, the Gymnasium and Swimming Pool and the Music studios and Recital Room. Some school buildings date from the Victorian era, while others, such as our most recent boarding accommodation, are just a few years old.


The cleaning requirement will be for the whole school but excluding the boarding accommodation. The cleaning is currently managed by a contract cleaning company. We believe there will be staff who are members of the Local Government Pension Scheme. Admitted Body status will therefore be required.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 72-173469
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 173469    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/09/2020

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             The Floorbrite Group Limited, 01219526
             Cranford House, 32 Cranford Avenue, Sale, M33 2AU, United Kingdom
             NUTS Code: UKD3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 685,000          
         Total value of the contract/lot: 980,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=532578417

   VI.4) Procedures for review

      VI.4.1) Review body
          Lancaster Royal Grammar School
          Lancashire, LA1 3EF, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/10/2020