UK Shared Business Services: UK SBS PR20009 EPAC Laser Diode Pump System for 150 J Amplifier

UK-Swindon: Laser diodes.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
       Tel. +44 1793867005, Email: majorprojects@uksbs.co.uk
       Main Address: https://www.ukri.org/
       NUTS Code: UKJ14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Scientific Research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: UK SBS PR20009 EPAC Laser Diode Pump System for 150 J Amplifier            
      Reference number: UK SBS PR20009

      II.1.2) Main CPV code:
         31712348 - Laser diodes.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: UKRI, The Contracting Authority, wishes to purchase a minimum of one laser diode pump system (comprising two laser diode sources) that will be used to pump an ytterbium:YAG laser amplifier providing pulses with an energy of up to 150 J, as part of the EPAC Project. The minimum scope of the contract is for the supply of one laser diode pump system, with the ability to purchase up to an additional two laser diode pump systems at a later date.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,402,800
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ14 - Oxfordshire
   
      Main site or place of performance:
      Oxfordshire
             

      II.2.4) Description of the procurement: The Science & Technology Facilities Council (STFC), a component Research Council of UK Research and Innovation (UKRI), is a world-leading multi-disciplinary science organisation, whose goal is to deliver economic, societal, scientific and international benefits to the UK and its people – and more broadly to the world.

Building work is currently underway at UKRI’s Rutherford Appleton Laboratory (RAL) site for the EPAC (Extreme Photonics and Applications Centre) facility. EPAC will be applied to short pulse high power applications with its 10 Hertz Petawatt Laser. This will provide a step-change in capabilities for laser-driven accelerator research in the UK, enabling a plasma wakefield accelerator facility with multi-GeV electron beams and spatially coherent x-ray and gamma-ray beams for cutting edge experiments in plasma physics, laboratory astrophysics and condensed matter and material science. EPAC will bring together world-leading interdisciplinary expertise to develop and apply novel, laser based, non-conventional accelerators and particle sources which have unique properties.

UKRI, The Contracting Authority, wishes to purchase a minimum of one laser diode pump system that will be used to pump an ytterbium:YAG laser amplifier providing pulses with an energy of up to 150 J, as part of the EPAC Project. The minimum scope of the contract is for the supply of one laser diode pump system (comprising two laser diode sources), with the ability to purchase up to an additional two laser diode pump systems at a later date.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx

UK SBS will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to ‘Login’

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 8F4XY3685F

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The contracting authority expressly reserves the right:

i.not to award any contract as a result of the procurement process commenced by publication of this notice;and

ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 70
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The minimum scope of the contract is for one laser diode pump system, to the specifications detailed. Options are included for the ability to purchase up to an additional two laser diode pump systems at a later date.

The estimated value for one laser diode pump system is £1.3m - £1.5m excl. VAT.
Including the options for up to an additional two laser diode pump systems, the total estimated value of the opportunity is £3.9m - £4.5m excl. VAT.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 72-173445
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/08/2020

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Coherent Europe B.V., N/A
             Smart Business Park, Kanaalweg 18A, Utrecht, 3526 KL, Netherlands
             NUTS Code: NL31
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,402,800
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  Proportion: 50%                   
         Short description of the part of the contract to be subcontracted:
          Integration of lensed diode laser stacks.          
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Please note, the Contracting Authority are purchasing this system at the higher peak power of 350 kW.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=528477492

   VI.4) Procedures for review

      VI.4.1) Review body
          UK Shared Business Services
          Polaris House, North Star Avenue, Swindon, SN2 1FF, United Kingdom
          Tel. +44 1793867005, Email: policy@uksbs.co.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/09/2020