Bristol City Council : Financial & Commercial Advisors

UK-Bristol: Financial consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Bristol City Council
      City Hall, College Green, Bristol, BS1 5TR, United Kingdom
      Tel. +44 1173525565, Fax. +44 1179037463, Email: john.thompson@bristol.gov.uk, URL: www.bristol.gov.uk, URL: https://www.proactisplaza.com
      Contact: Strategic Commissioning & Procurement Services, Attn: Mr J Thompson
      Electronic Access URL: https://www.proactisplaza.com/supplierportal
      Electronic Submission URL: https://www.proactisplaza.com/supplierportal - Reqd 1000574

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Financial & Commercial Advisors
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 11

         Region Codes: UKK11 - Bristol, City of         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Financial consultancy services. Financial management consultancy services. The services to be provided by the financial/commercial advisor are to provide financial/commercial advice to the Council for the Bristol Arena Project.
         
      II.1.6)Common Procurement Vocabulary:
         66171000 - Financial consultancy services.
         
         79412000 - Financial management consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The services will be required from April 2013 to December 2016 pursuant to a consultancy appointment. The appointment may be extended beyond this period if required. It is likely that the majority of the work will be completed by the beginning of the construction period, currently estimated to be December 2014.

These services do not include traditional quantity surveying services; as such services will be procured through a separate arrangement.

The financial/commercial advisors will be responsible for the production of the Outline Business Case for the project. The key types of advice required for the business case and the project in general are listed below (this list is not exhaustive);

·   Arena business plans and operating models
·   Arena commercial issues such as naming rights, merchandising etc.
·   VAT, Insurance and tax issues
·   Trends and themes in the leisure industry
·   Size and Configuration of Arena
·   Procurement route for the construction and operations
·   Soft Market Testing
·   Advise the Council on commercial matters related to the project
·   Assist in the evaluation of Operators proposals
·   Financial and Commercial advice on the “deal” structure for the project, to include debt financing and financial modelling.
·   Advice on commercial operating structures e.g. arms-length or operator
·   Exploring other opportunities for the site e.g. conference and exhibition facilities
·   Contribute to the strategic vision for the city in terms of its cultural and events strategy
·   Assist in assessing the economic benefits the project will bring.
·   Advising whether the Arena will produce sufficient income to meet the prudential borrowing costs and other costs the Council will need to meet to ensure the Arena is viable in the short term (build and initial opening) medium term (prudential borrowing) and long term


When the scheme is sufficiently developed the Council will then seek to procure an Operator for the facility. The financial/commercial advisors will also assist the Council in,

·   Assist in the negotiation process with operators
·   Production of an operator selection report


The financial/commercial advisors will also be responsible for the production of the Final Business Case and the development of a financial model.

In awarding this contract, the Council is not bound by the formal procedures in the Public Contracts Regulations 2006 (as amended) as the contract value is below the relevant threshold, and so reserves the right to deviate from the formal procedures in the Public Contracts Regulations 2006 (as amended). The procedure for awarding the contract is set out in the Invitation to Tender.      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 45 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Bristol City Council standard form of conditions for payment.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The Authority reserves the right to require grouping of suppliers to take a particular form or to require a single supplier to take a primary liability or to require that each supplier undertakes joint or several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As specified in the invitation to tender document.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with Regulation 23 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.         
         Minimum Level(s) of standards possibly required:
         Applicants should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published in the on-line questionnaire and award document. Applicants should be able to provide Employers Liability Insurance at 10 000 000 GBP and Professional Indemnity Insurance at a minimum level of 5 000 000 GBP. Applicants must provide a minimum of 2 years full sets of accounts. Full sets of standards are set out in the invitation to tender and award document.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with Regulation 25 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.         
         Minimum Level(s) of standards possibly required:
         Compliance with EU and UK Procurement legislation. Organisation details. Relevant technical experience and capability. Full sets of standards are set out in the invitation to tender and award document.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Reqd 1000574      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 28/03/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2013-09-12 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Date: 28/03/2013
         Time: 12:01


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: To ensure the services provided to Bristol City Council by the financial/commercial advisor remains independent the financial/commercial advisor appointed for this service must contractually agree not to provide a similar service to any other party associated with Bristol Arena Project, especially the commercial operators and/or the design team. This is an E-Tender process. The tender information can be obtained from https://wwww.proactisplaza.com/supplierportal Ref No.REQD1000574. The applicants should note that the date in lV.3.4 (Noon 19 March 2013) includes the time necessary to open, complete and submit the ‘on-line’ questionnaire, submit a tender bid and any other information required by the invitation to tender documents via Bristol’s E- tendering system.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=52000737
GO-2013214-PRO-4588453 TKR-2013214-PRO-4588452
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: In accordance with the Public Contracts Regulations 2006 (as amended).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 14/02/2013

ANNEX A