Photographic Collections has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | GB-London: Collections management and web publishing systems for our photographic collections |
| Notice type: | Competitive Contract Notice |
| Authority: | Photographic Collections |
| Nature of contract: | Not applicable |
| Procedure: | Not applicable |
| Short Description: | The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for: Cloud storage either supplied by contractor, or using the Courtauld’s own systems supplied under contract by a 3rd party Digital asset management and rights management - primarily for images but also for video, audio and 3D files. Cataloguing - free text, controlled text and thesauri within the Collections Management System Metadata structure, management and search within the Collections Management System Data import Web publishing Presentation of interpretative content, essays, blogs, events Visualisation of metadata Sharing User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website Accessibility Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing) Print on demand – not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld’s image collections, including the Courtauld Gallery Audit and reporting capabilities In addition, the Software Solution must fulfil the Courtauld’s requirements for: Technical infrastructure Availability Security and privacy Audit and reporting capabilities Analytics Support, maintenance and service management Product development Roadmap The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey . |
| Published: | 10/08/2020 21:29 |
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1. Title: GB-London: Collections management and web publishing systems for our photographic collections
2. Awarding Authority:
The Courtauld Institute of Art
National ID: Company number 04464432, Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. 07970 404974, Email: tom.bilson@courtauld.ac.uk, URL: https://courtauld.ac.uk/
Contact: Tom Bilson, Attn: Tom Bilson
3. Contract Type: Services
Sub Type: Computer and related services.
4. Description: Database systems. Database software package. Database-management system. Added-value database services. Web page editing software package. Web page editing software development services. World wide web WWW site design services. Data storage services. The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for:
Cloud storage either supplied by contractor, or using the Courtauld’s own systems supplied under contract by a 3rd party
Digital asset management and rights management - primarily for images but also for video, audio and 3D files.
Cataloguing - free text, controlled text and thesauri within the Collections Management System
Metadata structure, management and search within the Collections Management System
Data import
Web publishing
Presentation of interpretative content, essays, blogs, events
Visualisation of metadata
Sharing
User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website
Accessibility
Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing)
Print on demand – not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld’s image collections, including the Courtauld Gallery
Audit and reporting capabilities
In addition, the Software Solution must fulfil the Courtauld’s requirements for:
Technical infrastructure
Availability
Security and privacy
Audit and reporting capabilities
Analytics
Support, maintenance and service management
Product development
Roadmap
The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .
5. CPV Codes:
48610000 - Database systems.
48611000 - Database software package.
48612000 - Database-management system.
72321000 - Added-value database services.
48224000 - Web page editing software package.
72212224 - Web page editing software development services.
72413000 - World wide web WWW site design services.
72317000 - Data storage services.
6. NUTS Codes :
UKI31 - Camden and City of London
7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Camden and City of London,
8. Reference Attributed by the Awarding Authority:
9. Estimated Value of Requirement: Category H: 100K to 500K
Currency: GBP
10. Deadline for Expression of Interest: 14/09/2020 00:00:00
11. Address to which they must be sent:
Not Provided
12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=513502831
TKR-2020810-PRO-16933245
Suitable for VCO: No
Procedure Type:OPEN
Period of Work Start date: 02/11/2020
Period of Work End date: 30/06/2021
Is this a Framework Agreement?: no
View any Notice Addenda
Competitive Contract Notice Addendum
Associated Parent Notice
CompetitiveContractNotice - GB-London: Collections management and web publishing systems for our photographic collections
1. Title: GB-London: Collections management and web publishing systems for our photographic collections
2. Awarding Authority:
The Courtauld Institute of Art
National ID: Company number 04464432, Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. 07970 404974, Email: tom.bilson@courtauld.ac.uk, URL: https://courtauld.ac.uk/
Contact: Tom Bilson, Attn: Tom Bilson
Sub Type: Computer and related services.
4. Description: Database systems. Database software package. Database-management system. Added-value database services. Web page editing software package. Web page editing software development services. World wide web WWW site design services. Data storage services. The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for:
Cloud storage either supplied by contractor, or using the Courtauld’s own systems supplied under contract by a 3rd party
Digital asset management and rights management - primarily for images but also for video, audio and 3D files.
Cataloguing - free text, controlled text and thesauri within the Collections Management System
Metadata structure, management and search within the Collections Management System
Data import
Web publishing
Presentation of interpretative content, essays, blogs, events
Visualisation of metadata
Sharing
User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website
Accessibility
Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing)
Print on demand – not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld’s image collections, including the Courtauld Gallery
Audit and reporting capabilities
In addition, the Software Solution must fulfil the Courtauld’s requirements for:
Technical infrastructure
Availability
Security and privacy
Audit and reporting capabilities
Analytics
Support, maintenance and service management
Product development
Roadmap
The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .
5. CPV Codes:
48610000 - Database systems.
48611000 - Database software package.
48612000 - Database-management system.
72321000 - Added-value database services.
48224000 - Web page editing software package.
72212224 - Web page editing software development services.
72413000 - World wide web WWW site design services.
72317000 - Data storage services.
6. NUTS Codes :
UKI31 - Camden and City of London
7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Camden and City of London,
8. Reference Attributed by the Awarding Authority:
9. Estimated Value of Requirement: Category H: 100K to 500K
Currency: GBP
10. Deadline for Expression of Interest: 14/09/2020 00:00:00
11. Address to which they must be sent:
Not Provided
12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=515580174
13. Description of Amendment / Addition: Please note the access code for this contract is Z5D7QUWSF2 TKR-2020811-PRO-16937543
Suitable for VCO: No
Procedure Type:OPEN
Period of Work Start date: 02/11/2020
Period of Work End date: 30/06/2021
Complementary Information
Funding:
Is this a Framework Agreement?: no
GB-London: Collections management and web publishing systems for our photographic collections
Competitive Contract Notice Addendum
Associated Parent Notice
CompetitiveContractNoticeAddendum - GB-London: Collections management and web publishing systems for our photographic collections
1. Title: GB-London: Collections management and web publishing systems for our photographic collections
2. Awarding Authority:
The Courtauld Institute of Art
National ID: Company number 04464432, Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. 07970 404974, Email: tom.bilson@courtauld.ac.uk, URL: https://courtauld.ac.uk/
Contact: Tom Bilson, Attn: Tom Bilson
Sub Type: Computer and related services.
4. Description: Database systems. Database software package. Database-management system. Added-value database services. Web page editing software package. Web page editing software development services. World wide web WWW site design services. Data storage services. The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for:
Digital asset management and rights management - primarily for images but also for video, audio and 3D files.
Cataloguing - free text, controlled text and thesauri within the Collections Management System
Metadata structure, management and search within the Collections Management System
Data import
Web publishing
Presentation of interpretative content, essays, blogs, events
Visualisation of metadata
Sharing
User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website
Accessibility
Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing)
Print on demand – not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld’s image collections, including the Courtauld Gallery
Audit and reporting capabilities
In addition, the Software Solution must fulfil the Courtauld’s requirements for:
Technical infrastructure
Availability
Security and privacy
Audit and reporting capabilities
Analytics
Support, maintenance and service management
Product development
Roadmap
The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .
5. CPV Codes:
48610000 - Database systems.
48611000 - Database software package.
48612000 - Database-management system.
72321000 - Added-value database services.
48224000 - Web page editing software package.
72212224 - Web page editing software development services.
72413000 - World wide web WWW site design services.
72317000 - Data storage services.
6. NUTS Codes :
UKI31 - Camden and City of London
7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Camden and City of London,
8. Reference Attributed by the Awarding Authority:
9. Estimated Value of Requirement: Category H: 100K to 500K
Currency: GBP
10. Deadline for Expression of Interest: 28/09/2020 00:00:00
11. Address to which they must be sent:
Not Provided
12. Other Information:
Other Information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=521177883
13. Description of Amendment / Addition: Please note the following amendments and clarifications, as of 26 August:
1. We have re-considered the allocation of 3 months for phase one of the project and, on reflection, will extend this phase to 6 months.
2. We have re-considered the requirement for hosting from the commencement of the project to the conclusion of digitisation activities (end of 2022) to be included within the project budget, given that this requirement is already being met internally by the Courtauld (and will continue to be met into the future). We therefore confirm tenderers should omit from their tender submissions any costs associated with hosting for this period. The overall budget for the project of £130,000 inc VAT to £150,000 inc VAT remains the same.
3. As a consequence of these changes, the timetable for submission has been extended by another two weeks, to midnight on 28 September 2020 TKR-2020831-PRO-17010172
Suitable for VCO: No
Procedure Type:OPEN
Period of Work Start date: 02/11/2020
Period of Work End date: 30/06/2021
Complementary Information
Funding:
Is this a Framework Agreement?: no