Gatwick Airport Limited: Utilities Income Services

UK-Gatwick: Meter reading service.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Gatwick Airport Limited
      8th Floor, Destinations Place, Gatwick Aiport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: tracy.young@gatwickairport.com, URL: www.gatwickairport.com\business
      Attn: Tracy Young

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Other: Civil Aviation

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Utilities Income Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKJ24 - West Sussex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Meter reading service. To provide Utilities Income Services for Gatwick Airport. These services will include, but not be limited to, meter reading, the calculation and notification of utilities income provisions, preparation of quarterly billing, resolution of utility invoice disputes raised by Gatwick, management of the meter supply and installation process, and managing the move in/move out process. Further information is provided in II.2.1.
         
      II.1.6)Common Procurement Vocabulary:
         65500000 - Meter reading service.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Gatwick is seeking Suppliers with proven experience and capability to provide Utilities Income Services at Gatwick Airport. Gatwick has over 1 million square feet of commercial property, circa 300 tenants and approximately 1500 meters. A meter survey is currently being undertaken and due to be completed by the end of March 2013. Gatwick issues approximately 600 invoices per quarter, 450 are electricity of which 350 are metered.

The high level scope of services to be provided includes, but is not limited to, the following:
• Monthly collection of manual and automated meter readings for all electricity, gas, heat and water meters
• Provision of a web based automated metered data service. Gatwick currently uses Energy ICT for its automated metering collection services
• Preparation of quarterly billing file and transmission to Gatwick’s finance team
• Preparation of manual invoices as required
• Monthly financial provisions of utilities income and expenditure
• Monthly provision of landlord, tenant and owner occupied space consumption data
• Monthly/quarterly consumption trend analysis for landlord, tenants and owner occupied, including budget forecasts
• Resolution of utility invoice disputes raised by Gatwick
• Managing process of occupying and exiting premises
• Management of meter supply and installation process
• Repair and replacement of meters
• Maintain and update meter map to ensure it remains current.
• Provide ad hoc data requests for clients

A single point of contact will be required to manage the contract in full                  
         Estimated value excluding VAT:
         Range between: 400,000 and 600,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/10/2013
         Completion: 30/09/2016

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      All details will be provided in the prequalification questionnaire - see details in Section IV.3
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      All details will be provided in the prequalification questionnaire - see details in Section IV.3
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      All details will be provided in the prequalification questionnaire - see details in Section IV.3
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      All details will be provided in the prequalification questionnaire - see details in Section IV.3      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         All details will be provided in the prequalification questionnaire - see details in Section IV.3         
         Minimum Level(s) of standards possibly required:
         All details will be provided in the prequalification questionnaire - see details in Section IV.3
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         All details will be provided in the prequalification questionnaire - see details in Section IV.3         
         Minimum Level(s) of standards possibly required:
         All details will be provided in the prequalification questionnaire - see details in Section IV.3      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 8   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 13003      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 08/03/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 22/04/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 2016
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code C76D9P6HB3. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 8 March 2013 at 12:00 (noon). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=50302599
GO-2013131-PRO-4555918 TKR-2013131-PRO-4555917
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Gatwick Airport Limited
      Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: tracy.young@gatwickairport.com

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 31/01/2013

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Gatwick Airport Limited
      Procurement Department, 8th Floor, Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: tracy.young@gatwickairport.com
      Contact: Tracy Young, Attn: Tracy Young   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Gatwick Airport Limited
      Procurement Department, 8th Floor, Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: tracy.young@gatwickairport.com
      Contact: Tracy Young, Attn: Tracy Young   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: tracy.young@gatwickairport.com