Gatwick Airport Limited: Provision of CDM Portal Solution

UK-Gatwick: Software package and information systems.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293502599, Email: procurment@gatwickairport.com, URL: www.gatwickairport.com
      Attn: Norman Hall

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: Civil Aviation

   I.3) Main activity:
      Other: Civil Aviation

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of CDM Portal Solution
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKJ24 - West Sussex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4                   
      II.1.5)Short description of the contract or purchase:
      Software package and information systems. Gatwick Airport Limited (Gatwick) is seeking a contractor with proven experience and capability to provide a CDM Portal Solution, which will standardise processes, increase situational awareness of live operations through better communications, and improve operating performance metrics. This forms part of Gatwicks ACDM55 initiative (Airport Collabortative Decision Making).
         
      II.1.6)Common Procurement Vocabulary:
         48000000 - Software package and information systems.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Gatwick Airport Limited (Gatwick) is seeking a contractor with proven experience and capability to provide a CDM Portal Solution, which will standardise processes, increase situational awareness of live operations through better communications, and improve operating performance metrics. This forms part of Gatwicks ACDM55 initiative (Airport Collabortative Decision Making).

To increase situational awareness of live operations for all the key players in the airport community, we are planning to implement a suite of systems that gather key information and share them across the airport. In particular, we plan to deliver:
•   a “CDM Portal” which provides a visualisation of the current situation on the airfield & stands through the use of a live map of the airport with the location of aircraft and key ground service equipment, arrivals & departures listings, alerts & warnings, KPI dashboard & reporting functionality
•   a link up to network operations (Eurocontrol) to provide and receive accurate flight progress updates in line with Eurocontrol’s A-CDM project
•   a “Turn Tool” which shows the live status of the progression of an aircraft turnaround
•   data sensing technology to update the turn milestone events near real time
In addition, the CDM Portal will be the system, which interfaces with the repository of standard operating procedures, key performance metrics, and general airport communications.
The awarded solution will take inputs from various sources and continuously update the system tools that feed the CDM Portal. The main sources of data will include IDAHO (Gatwick’s AODB), ASMGCS radar and GPS data. Internal data across Gatwick systems will be integrated via a Biztalk ESB interface. External data from/to 3rd party systems will be integrated via a Microsoft Azure ESB, which will enable secure data integration with all Gatwick airport partners.
The awarded party will be required to liaise with members of the ACDM team, Airside Operations team, Gatwick IT, airport partners and NATS to develop an effective system that satisfies GAL business requirements.      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 15/04/2013
         Completion: 14/04/2017

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section VI.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section VI.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section VI.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Negotiated      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: Not Provided   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 13004      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 18/02/2013
      Time-limit for receipt of requests for documents or for accessing documents: 10:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 25/02/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 04/03/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Estimated notice release: 2017
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 84X86W88R3 . Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 25/02/13 10:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com


The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=50077883
GO-2013124-PRO-4538361 TKR-2013124-PRO-4538360
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293505299

      Body responsible for mediation procedures:
               Gatwick Airport Limited
         5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
         Tel. +44 1293505299

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293505299

   VI.5) Date Of Dispatch Of This Notice: 24/01/2013

ANNEX A