Dudley Group of Hospitals NHS Trust : Contract for the supply and maintenance of a specialist cancer services Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System with integrated Electronic Patient Records (EPR)

UK-Dudley: Software package and information systems.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Dudley Group NHS Foundation Trust
      Russells Hall Hospital, Pensnett Road, Dudley, DY1 2HQ, United Kingdom
      Tel. +44 1384244287, Fax. +44 1384244194, Email: david.lewis@dgh.nhs.uk
      Contact: Dave Lewis, Head of Procurement, Attn: Dave Lewis, Head of Procurement

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: Central Government Authority

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for the supply and maintenance of a specialist cancer services Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System with integrated Electronic Patient Records (EPR)
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKG3 - West Midlands         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Software package and information systems. Software maintenance and repair services. The Trust requires a single, specialist Chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) Information Technology (IT) System for Cancer Services. This cEPMA system must deliver full compliance with prevailing UK legal requirements, standards of practice, data-set submissions and NHS information governance frameworks. In doing so, the cEPMA will provide a complete and chronological Electronic Patient Record (EPR) of all episodes of contact with the cancer services team. This will include prescribing, reviewing, referring, compounding, dispensing, reporting and administering systemic anticancer chemotherapy. The cEPMA solution needs to interface with a number of IT systems to provide both clinical and administrative functions, with the ability to handle services that are located across multiple sites, both in acute (hospital) and community / outpatient settings.
         
      II.1.6)Common Procurement Vocabulary:
         48000000 - Software package and information systems.
         
         72267000 - Software maintenance and repair services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The chemotherapy Electronic Prescribing and Medicines Administration (cEPMA) IT system will be required at the Russells Hall Hospital Site, two outpatient hospital sites within the Trust (Corbett Hospital and Guest Hospital) and at our Oncology Outreach Clinic in the community. The Cancer Services department at The Dudley Group NHS Foundation Trust (Trust) serves a population of approximately 400,000 people living in Dudley and the surrounding area. It has a single inpatient hospital (Russells Hall Hospital) located near the centre of Dudley which has a maximum capacity of 750 beds.
The dedicated cancer services area is the ‘Georgina Unit’, which currently comprises of a 22 inpatient beds, 1 theatre, 15 space oncology day case chemotherapy unit and community services delivered from our Oncology Outreach Clinic at Brierley Hill Health and Social Care Centre (BHHSCC). Cancer services at the Trust delivers JACIE accredited level 3 haematology work and solid tumour oncology services – linked to our local cancer centre (Royal Wolverhampton NHS Foundation Trust). Acute Oncology Services are accessible to all inpatients presenting to the acute hospital (Russells Hall). The cancer services team currently manage 14,530 patient episodes per annum. This is divided as follows:
•   Oncology Day Case Unit (ODCU): 10,200 episodes/annum
•   Brierley Hill Health and Social Care Centre (BHHSCC): 2,700 episodes/annum (The oncology outreach clinic is expanding to double its physical capacity in the coming months).
•   Inpatient Admission: 1630 admissions/annum      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Parent Company or other guarantees may be required in certain circumstances. See the invitation to tender for further details.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         A Pre-Qualification Questionnaire will be issued after the closing date of this advert to all the organisations who have expressed an interest in the Contract. This questionnaire will detail the information/evidence required from organisations. The information/evidence provided by organisations in their responses to the questionnaire will be evaluated against the requirements of the Contract.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         Candidates will be shortlisted on the basis of the criteria referred to in SECTION III   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Q005310      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 25/02/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
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GO-2013123-PRO-4535515 TKR-2013123-PRO-4535514
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 23/01/2013

ANNEX A