London Boroughs of Richmond and Wandsworth: LED Luminaires with CMS on Housing Estates Boroughwide

UK-London: Transport equipment and auxiliary products to transportation.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       London Borough of Wandsworth
       Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
       Tel. +44 2088716000, Email: Adi-Naitey.Puplampu@richmondandwandsworth.gov.uk
       Contact: Adi-Naitey Puplampu
       Main Address: https://www.wandsworth.gov.uk, Address of the buyer profile: https://www.delta-esourcing.com
       NUTS Code: UKI34

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: LED Luminaires with CMS on Housing Estates Boroughwide            
      Reference number: CPT/2129

      II.1.2) Main CPV code:
         34000000 - Transport equipment and auxiliary products to transportation.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Wandsworth Borough Council is seeking suitable and experienced suppliers to supply luminaires and their control system (CMS), with a long-term guarantee/warranty for the borough wide re-lamping of their Housing Estates.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 783,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            34928530 - Street lamps.
            34928500 - Street-lighting equipment.


      II.2.3) Place of performance
      Nuts code:
      UKI34 - Wandsworth
   
      Main site or place of performance:
      Wandsworth
             

      II.2.4) Description of the procurement: The external areas to Council housing estates are lit by approximately 3,000 lamp columns currently fitted with standard sodium luminaires, with no controls to aid with energy savings or any method of reporting back if a luminaire is not working. As part of the continued search for efficiencies it is proposed to upgrade the external estate lighting with LED luminaries and their control system.

This procurement is therefore aimed at appointing a suitably qualified and experienced supplier, to deliver the Council's requirements including support for the installation and operation of the whole system in order to achieve overall efficiencies.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 40%
                  
      Price - Weighting: 60%
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The contract duration is subject to an extension options and provisions as set out in the tender documentation for a maximum contract duration of 25 years.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: As set out in tender documentation


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 108-262564
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CPT2129    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/03/2020

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Halophane Europe Ltd, 00843054
             Bond Avenue, Bletchley, Milton Keynes, MK! 1JG, United Kingdom
             NUTS Code: UKJ12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 850,000          
         Total value of the contract/lot: 785,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  
         Short description of the part of the contract to be subcontracted:
          Provision of CMS system (Central Management System) and Logistics and delivery of luminaires: these will be undertaken by organisations other than Halophane Europe Ltd who shall all the same remain responsible for the totality of the contract.          
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considered that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). The selection of the successful tenderer was based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=484652396

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court
          Royal Courts of Justice, The Strand, London, WC1A 2LL, United Kingdom
          Tel. +44 20794760000

      VI.4.2) Body responsible for mediation procedures
          London Borough of Wandsworth
          Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
          Tel. +44 02088716000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Applicants who were unsuccessful were informed by the relevant Authority as soon as possible after the decision was made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages.

If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

      VI.4.4) Service from which information about the review procedure may be obtained
          The Cabinet Office
          London, SW1A 2AS, United Kingdom
          Tel. +44 2072761234

   VI.5) Date of dispatch of this notice: 03/04/2020