Scottish Fire & Rescue Service: Provision of Insurance Services and Associated Claims handling Service

UK-Perth: Financial and insurance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Scottish Fire and Rescue Service
      Headquarters, 5 Whitefriars Crescent, Perth, PH2 0PA, United Kingdom
      Tel. +44 01698402206, Email: stephen.mcdonagh@strathclydefire.org, URL: www.strathclydefire.org, URL: http://strathclydefire.g2b.info/
      Contact: Procurement Section, Attn: Stephen McDonagh
      Electronic Access URL: http://strathclydefire.g2b.info/
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Public Order and Safety

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Insurance Services and Associated Claims handling Service
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 6

         Region Codes: UKM - SCOTLAND         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Financial and insurance services. Insurance services. Legal insurance and all-risk insurance services. Insurance related to Transport. Motor vehicle insurance services. Marine, aviation and other transport insurance services. Damage or loss insurance services. Liability insurance services. General liability insurance services. Professional liability insurance services. Provision of Insurance Services and Associated Claims Handling Service
         
      II.1.6)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
         66510000 - Insurance services.
         
         66513000 - Legal insurance and all-risk insurance services.
         
         66514100 - Insurance related to Transport.
         
         66514110 - Motor vehicle insurance services.
         
         66514120 - Marine, aviation and other transport insurance services.
         
         66515000 - Damage or loss insurance services.
         
         66516000 - Liability insurance services.
         
         66516400 - General liability insurance services.
         
         66516500 - Professional liability insurance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 60
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2013
         Completion: 31/03/2018

   Information About Lots
            
      Lot No: 1
      Title: Provision of All Required Insurance Services & Assocaited Claims Handling Service

      1)Short Description:      
      Provision of all required insurance services and assocaited claims handling service

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/04/2013
            Completion of works: 31/03/2018
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Property (Blds & Contents) / Business Interuption / Contract Works / Computers & Radio-Mobile Telephony / Personal Accident & Travel / Marine Craft

      1)Short Description:      
      Provision of the following insurance services and associated claims handling service: Property (Blds & Contents) / Business Interuption / Contract Works / Computers & Radio-Mobile Telephony / Personal Accident & Travel / Marine Craft

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Motor (Operational Fleet) / Motor (Employee Car Leasing Scheme) / Casualty / Professional Liability

      1)Short Description:      
      Provision of insurance services and associated claims handling service for the following: Motor (Operational Fleet) / Motor (Employee Car Leasing Scheme) / Casualty / Professional Liability

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Fidelity Guarantee

      1)Short Description:      
      Provision of Insurance Service and associated Claims handling service for the following : Fidelity Guarantee

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 5
      Title: Engineering Inspection

      1)Short Description:      
      Provision of insurance service and associated claims handling service for the following : Engineering Inspection

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 6
      Title: Airside Liability

      1)Short Description:      
      Provision of insurance service and associated claims handling service for the following : Airside Liability

      2)Common Procurement Vocabulary:
         66000000 - Financial and insurance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The Contracting Authority reserves the right to request deposits, guarantees or any other forms of security
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment arrangements shall be stated in the tender documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Requests to participate may be made from grouping of economic operators (Consortia). In the event of a successful consortium bid, the contracting authority may specify that the consortium members take a particular legal form and/or require that a single consortium members takes primary liability or that each member undertakes joint and severally liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Selected candidates shall be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social and/or environmental or other corporate social responsibility considerations. Further details of these conditions together with the conditions to which the performance of the Contract is subject shall be set out in the pre-qualification questionnaire and/or the invitation to tender documentation      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Pre Qualification Questionaire requires to be downloaded, completed and returned prior to the date/ time set for submissions of interest      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         These shall be stated in the Pre Qualification Questionaire and supporting appendices which are avaialbe for immediate download from the Delta e-tender system         
         Minimum Level(s) of standards possibly required:
         These shall be stated in the Pre Qualification Questionaire and supporting appendices which are avaialbe for immediate download from the Delta e-tender system.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         These shall be stated in the Pre Qualification Questionaire and supporting appendices which are avaialbe for immediate download from the Delta e-tender system.         
         Minimum Level(s) of standards possibly required:
         These shall be stated in the Pre Qualification Questionaire and supporting appendices which are avaialbe for immediate download from the Delta e-tender system      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      FSA authorisation to transact insurance in the UK or equivalent      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Accelerated Restricted
         Justification for the choice of accelerated procedure: The new Scottish Fire and Rescue Services assumes powers on 1st April 2013. Approval has only recently been granted to proceed with a tender process for the provision of Insurance Services and Assciated Claims Handling Service. To ensure the provision of service is in palce and commences on the 1st April it is necessary to utilise the Accelerated Restricted Procedure.      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         This shall be stated in the PQQ for each Lot required   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 0142-1113      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 16/01/2013
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 16/01/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: August 2017
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Strathclyde Fire and Rescue is undertaking this contract opportunity on behalf of the Scottish Fire and Rescue Service which assumes powers on 1st April 2013. The proposed services shall commence on 1st April 2013.

Candidates must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta.

Candidates must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Candidates must log in, and use the following Access Code: 6M2G5YM38S. Please ensure you follow any instruction provided to you here.


The deadline for submitting your response(s) is 12 noon on Wednesday 16th January 2013. Please ensure that you allow sufficient time to respond to this invite prior to the closing date and time, especially in the uploading of upload documents. Requests to participate must be made by completion and submission of the PQQ by the date and time shown above.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com.

The number of Candidates invited to tender per Lot shall be a maximum of 5 Candidates. The selected Candidates shall be those meeting the minimum requirements with the highest scores. In the event that it is not possible to distinguish between the scores of more than 5 Candidates, more than 5 short-listed Candidates may be selected per Lot. In the event that less than 5 Candidates meet the minimum requirements, SFR on behalf or FRS reserves the right to select fewer than 5 to be invited to tender.

All submissions must be completed and submitted electronically, in accordance with the instructions in the PQQ.

Candidates are advised that SFR is subject to the Freedom of Information Act 2000 ("the Act"). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. SFR shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

SFR shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidding and bid costs are entirely at the risk of bidders and will not be refunded by SFR under any circumstances.

All dates and times specified in this notice are only provisional and SFR, on behalf of the Scottish Fire and Rescue Service reserves the right to change these.

SFR reserves the right not to award any or part of this requirement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=48023975
GO-20121219-PRO-4465567 TKR-20121219-PRO-4465566
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) may bring proceedings in the Sheriff Court or the Court of Session.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 19/12/2012

ANNEX A