Procurement: BTH 368 Support and Maintenance of Kainos Evolve System

UK-Bradford: Software-related services.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Bradford Teaching Hospitals NHS Foundation Trust
       Finance Department, Duckworth Lane, Bradford, BD9 6RJ, United Kingdom
       Tel. +44 1274274759, Email: frances.may@bthft.nhs.uk
       Contact: Frances May
       Main Address: https://www.delta-esourcing.com
       NUTS Code: UKE41

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Health


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: BTH 368 Support and Maintenance of Kainos Evolve System.
      Reference number: BTH368
      
   II.1.2) Main CPV code:
      72260000 - Software-related services.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: Bradford Teaching Hospitals NHS Foundation Trust (BTHFT) has an electronic document management system with scanning solution provided by Kainos Software Ltd. BTHFT requires continued support and maintenance of the system for a period of 2 years.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 279,440      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKE41 Bradford
   
   
   II.2.4) Description of the procurement:
    Bradford Teaching Hospitals NHS Foundation Trust has an Electronic Document Management System with a scanning solution provided by Kainos Software Ltd. BTHFT requires continued support and maintenance of the system while it works to establish the on-going requirement for the Electronic Document Management System/scanning solution since the roll out/implementation and embedding of its electronic patient record (EPR).    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: 2018/S 45 - 99274       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: BTH368   Lot Number: Not Provided    Title: BTH 368 Support and Maintenance of Kainos Evolve System

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 03/03/2020.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Kainos Software Limited, N/A
       Kainos House, 4-6 Upper Crescent, Belfast, BT7 1NT, United Kingdom
       Internet address: http://www.kainos.com
       NUTS Code: UKN06
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: Not Provided          
         Total value of the contract/lot/concession 279,440         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=479109920
GO-2020310-PRO-16146710 TKR-2020310-PRO-16146709   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Bradford Teaching Hospitals NHS Foundation Trust
       Duckworth Lane, Bradford, BD9 6RJ, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 10/03/2020


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The Kainos Evolve electronic document management system with scanning solution has been embedded for a number of years at the Trust.

There is a need for continuing maintenance and support of the Kainos system while the on-going requirement is reviewed following the implementation of an electronic patient record (EPR). The EPR is fully implemented now and it is apparent that the functionality required from the document management system has now changed. Work is on-going to appraise the Trust's options which include taking up a module which exists within the EPR system or going out to a full procurement for a new solution. The appraisal is complex and links in with the Trust's digital transformation plan and requirement to "Go digital" in line with NHS IE policy.

The Trust understands that it is unlikely that an alternative supplier would be able to access the Kainos software to provide support during the 2 year contract term which is required to appraise, implement and embed a new solution. To attempt to procure a short term solution at this point in the appraisal process would require substantial duplication of costs and resource and a hasty implementation would put patient safety and service provision at risk.