London Boroughs of Richmond and Wandsworth: The provision of services relating to inspections and intrusive audits of gas contractors

UK-London: Gas appliance maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       London Borough of Wandsworth
       Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
       Tel. +44 2088716114, Email: valerie.kuijpers@richmondandwandsworth.gov.uk
       Contact: Valerie Kuijpers
       Main Address: https://www.delta-esourcing.com, Address of the buyer profile: http://www.wandsworth.gov.uk
       NUTS Code: UKI34

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The provision of services relating to inspections and intrusive audits of gas contractors            
      Reference number: CPT/2038

      II.1.2) Main CPV code:
         50531200 - Gas appliance maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Council manages approximately 13,500 properties with some form of gas appliance and approx.1,500 properties with a gas carcass which are checked annually and there are approx. 40 properties located outside the borough served by individual domestic boilers. The provider will be required to carry out intrusive audits of gas contractors of at least 5% of the stock annually, attend monthly meetings with the Council and its contractors, produce indicators of contractor performance, reports on each intrusive inspection and any failures.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 314,619.2
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            50531200 - Gas appliance maintenance services.
            38545000 - Gas-testing kits.
            50411200 - Repair and maintenance services of gas meters.
            50413100 - Repair and maintenance services of gas-detection equipment.
            76100000 - Professional services for the gas industry.


      II.2.3) Place of performance
      Nuts code:
      UKI34 - Wandsworth
   
      Main site or place of performance:
      Wandsworth
             

      II.2.4) Description of the procurement: The Council manages approximately 13,500 properties with some form of gas appliance and approx.1,500 properties with a gas carcass which are checked annually and there are approx. 40 properties located outside the borough served by individual domestic boilers. The provider will be required to carry out intrusive audits of gas contractors of at least 5% of the stock annually, attend monthly meetings with the Council and its contractors, produce indicators of contractor performance, reports on each intrusive inspection and any failures.

      II.2.5) Award criteria:
                  
      Price - Weighting: 100
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The term of the proposed contract is five years (60 months) to commence on 6 August 2019 with the option at the absolute discretion of the councils to extend for a further period or periods of up to five years (60 months).

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Please refer to the tender documentation.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CPT2038    
   Lot Number: Not Provided    
   Title: The provision of services relating to inspections and intrusive audits of gas contractors

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/07/2019

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Gas Advisory Services Ltd T/A Phoenix Compliancy Services Ltd
             4 Waterside Court, Galleon Boulevard, Crossways Business Park, Dartford, DA2 6NX, United Kingdom
             Tel. +44 1322224200, Email: vqueen@pcm.co.com
             NUTS Code: UKJ4
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 314,619.2
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.2) Body responsible for mediation procedures
          Cabinet Office
          Whitehall, Westminster, London, SW1A 2AS, United Kingdom
          Tel. +44 2072761234

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: The council will incorporate a minimum 10 calendar day standstill period at the point where contract award is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved,The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authorities to amend any document and may award damages.

      VI.4.4) Service from which information about the review procedure may be obtained
          Cabinet Office
          70 Whitehall, Westminster, London, SW1A 2AS, United Kingdom
          Tel. +44 2072761234

   VI.5) Date of dispatch of this notice: 20/08/2019