Information Commissioner’s Office: Provision of Vending Machines (Drinks and Snacks) Service

UK-Wilmslow: Automatic goods-vending machines.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Information Commissioner
       Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, United Kingdom
       Email: procurement@ico.org.uk
       Main Address: https://www.ico.org.uk
       NUTS Code: UKD62

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      National or federal agency/office

   I.5) Main activity:
      Other activity: Statutory public body with regulatory powers in data protection and information rights.

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Vending Machines (Drinks and Snacks) Service            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         42933300 - Automatic goods-vending machines.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 266,250
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKD62 - Cheshire East
   
      Main site or place of performance:
      Cheshire East
             

      II.2.4) Description of the procurement: The ICO is seeking provision of vending machine services as follows:

We currently have 3 free-to-vend hot drinks machines provided in the ICO’s head office at Wycliffe House. Another free-to-vend hot drink machine is located in Kings Court. We are seeking to replace these drinks machines and add 2 extra machines in an additional office accommodation near Wycliffe House. Another new premise on Water Lane which is to be acquired shortly and will require 1 free-to-vend hot drinks machine. We therefore anticipate needing 7 new free-to-vend hot drinks machines at the start of the contract, and need the potential to add up to 3 further free-to-vend hot drinks machines during the term of the contract. This would bring the total to 10 free-to-vend hot drinks machines. We require a refill and maintenance service for all of the above machines.

The ICO also require 2 pay-vending snack machine and 2 pay-vending cold drinks vending machines to be based in the Wycliffe House and the additional office accommodation near Wycliffe House. We may also require up to 3 each of the pay-vending snack and cold drinks machines in addition to the initial 2 of each. This would bring the total to 5 each.

For the avoidance of doubt, all vending machines will remain the property of the supplier (or the supplier’s supplier) and title in them will not pass to the commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier.

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Quality / Weighting: 70
      Cost criterion - Name: Cost / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 84-199071
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/07/2019

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Refreshment Systems Limited
             31 Bolling Road, Bradford, BD4 7HN, United Kingdom
             NUTS Code: UKD62
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 266,250          
         Total value of the contract/lot: 266,250
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The estimated total value of the contract of 275 000 GBP is based upon estimated pricing for the contract maximum of 10 free-to-vend machines over the whole 60 months. The initial requirement is for 7 free-to-vend hot drinks machines over 36 months with the possibility to extend for a further 2 12 month periods along with the potential to add up to 3 further free-to-vend hot drinks machines over the life of the contract.

The contract also includes the provision for a number of pay-vending cold drink and snack machines
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   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Strand, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/08/2019