Information Commissioner’s Office: Cleaning Services for the Information Commissioners Office - Wilmslow Estate

UK-Wilmslow: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Information Commissioners Office (ICO)
       Water Lane, Wilmslow, SK9 5AF, United Kingdom
       Tel. +44 3304146315, Email: michael.ashworth@ico.org.uk
       Contact: Michael Ashworth
       Main Address: https://ico.org.uk/
       NUTS Code: UKD6

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      National or federal agency/office

   I.5) Main activity:
      Other activity: Statutory public body with regulatory powers in data protection and information rights.

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Cleaning Services for the Information Commissioners Office - Wilmslow Estate            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90910000 - Cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: In brief, the ICO has procured the provision of cleaning services for the ICO’s head office at Wycliffe House and for its additional office accommodation near Wycliffe House, in Wilmslow and another office on Water Lane which is to be acquired shortly, (collectively part of the Wilmslow Estate of the ICO - the “Premises”) for an initial period of 3 years, with an option to extend for up to a further 12 months. All four offices are located within very close proximity.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 616,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKD6 - Cheshire
   
      Main site or place of performance:
      Cheshire
             

      II.2.4) Description of the procurement: In brief, the ICO has procured the provision of cleaning services for the ICO’s head office at Wycliffe House and for its additional office accommodation near Wycliffe House, in Wilmslow and another office on Water Lane which is to be acquired shortly, (collectively part of the Wilmslow Estate of the ICO - the “Premises”) for an initial period of 3 years, with an option to extend for up to a further 12 months. All four offices are located within very close proximity.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 80
                  
      Price - Weighting: 20
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The award includes the option to extend for up to a further 12 months for a maximum contract term of 48 months. The total estimated values stated in Section ii.1.7 includes the optional extension period.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/06/2019

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Churchill Contract Services Ltd
             Unit 1, 40 Coldharbour Lane, Harpenden, AL5 4UN, United Kingdom
             Tel. +44 1582760055, Email: bidteam@churchillservices.com
             Internet address: https://www.churchillservices.com/
             NUTS Code: UKD6
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 616,000          
         Total value of the contract/lot: 616,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The value given in this notice is an estimation — There is no guarantee or warranty as to the accuracy of any indicative volumes or as to the value of the work during the contract period.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=405234187

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          Strand, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulation 91 (Enforcement of duties through the court) of the Public Contract Regulations 2015 (as amended).

The ICO has incorporated a standstill period regarding the award of the contract which has been communicated to tenderers. That notification has provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days provided time for unsuccessful tenderers to review and scrutinize the award decision before the contract was entered into.

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/06/2019