Gentoo: Tender for the Provision of Cleaning and Clearing Services for a 3 year period with an option to extend for a further two 1 year periods

  Gentoo has published this notice through Delta eSourcing

Notice Summary
Title: Tender for the Provision of Cleaning and Clearing Services for a 3 year period with an option to extend for a further two 1 year periods
Notice type: Contract Notice
Authority: Gentoo
Nature of contract: Not applicable
Procedure: Open
Short Description: Tender for the provision of cleaning and clearing services
Published: 11/01/2019 11:49

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UK-Sunderland: Cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Gentoo Group Ltd
             Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
             Tel. +44 1915255164, Email: scott.robinson@gentoogroup.com
             Contact: Scott Robinson
             Main Address: http://www.gentoogroup.com
             NUTS Code: UKC23
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Cleaning-services./N64934683K
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/N64934683K to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Housing
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Tender for the Provision of Cleaning and Clearing Services for a 3 year period with an option to extend for a further two 1 year periods       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90910000 - Cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Tender for the provision of cleaning and clearing services       
      II.1.5) Estimated total value:
      Value excluding VAT: 508,500       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Low Rise Property - Cleaning       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Cleaning of low rise properties
      II.2.5) Award criteria:
            Criteria below
                        
            Cost criterion - Name: Financial / Weighting: 40
            Cost criterion - Name: Quality / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: 83,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: At the end of the contract
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Leasehold Properties - Window and Guttering Cleaning       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Cleaning of windows and guttering of leasehold properties
      II.2.5) Award criteria:
            Criteria below
                        
            Cost criterion - Name: Quality / Weighting: 40
            Cost criterion - Name: Financial / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: 17,500       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: At the end of the contract
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Void Property - Cleaning       
      Lot No: 7a       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Cleaning of void properties
      II.2.5) Award criteria:
            Criteria below
                        
            Cost criterion - Name: Quality / Weighting: 40
            Cost criterion - Name: Financial / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: 121,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: At the end of the contract
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Void Property - Clearing       
      Lot No: 7b       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Clearing of void properties
      II.2.5) Award criteria:
            Criteria below
                        
            Cost criterion - Name: Quality / Weighting: 40
            Cost criterion - Name: Financial / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: 83,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: At the end of the contract
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 5
      
      II.2.1) Title: Void Property - Cleaning and Clearing       
      Lot No: 7c       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      
      II.2.3) Place of performance:
      UKC23 Sunderland
      
      II.2.4) Description of procurement: Cleaning and clearing of void properties
      II.2.5) Award criteria:
            Criteria below
                        
            Cost criterion - Name: Quality / Weighting: 40
            Cost criterion - Name: Financial / Weighting: 60
                              
      II.2.6) Estimated value:
      Value excluding VAT: 204,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: At the end of the contract
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/02/2019 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 11/02/2019
         Time: 16:00
         Place:
         As below
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The closing date for receipt of submissions is 11/02/19 at 16:00. Please allow yourself sufficient time to respond, especially if you've been asked to upload documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=369372246
   VI.4) Procedures for review
   VI.4.1) Review body:
             Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 191525500, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.4.2) Body responsible for mediation procedures:
             Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
       Internet address: http://www.gentoogroup.com
   VI.5) Date Of Dispatch Of This Notice: 11/01/2019

Annex A


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View Award Notice

UK-Sunderland: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Gentoo Group Ltd
       Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
       Tel. +44 1915255164, Email: scott.robinson@gentoogroup.com
       Contact: Scott Robinson
       Main Address: http://www.gentoogroup.com
       NUTS Code: UKC23

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Housing

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Tender for the Provision of Cleaning and Clearing Services for a 3 year period with an option to extend for a further two 1 year periods            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90910000 - Cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Tender for the provision of cleaning and clearing services

      II.1.6) Information about lots
         This contract is divided into lots: Yes
         
            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Low Rise Property - Cleaning   
      Lot No:1

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland
   
      Main site or place of performance:
      Sunderland
             

      II.2.4) Description of the procurement: Cleaning of low rise properties

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Financial / Weighting: 40
      Cost criterion - Name: Quality / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Leasehold Properties - Window and Guttering Cleaning   
      Lot No:4

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland
   
      Main site or place of performance:
      Sunderland
             

      II.2.4) Description of the procurement: Cleaning of windows and guttering of leasehold properties

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Quality / Weighting: 40
      Cost criterion - Name: Financial / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Void Property - Cleaning   
      Lot No:7a

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland
   
      Main site or place of performance:
      Sunderland
             

      II.2.4) Description of the procurement: Cleaning of void properties

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Quality / Weighting: 40
      Cost criterion - Name: Financial / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 4)
   

      II.2.1) Title:Void Property - Clearing   
      Lot No:7b

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland
   
      Main site or place of performance:
      Sunderland
             

      II.2.4) Description of the procurement: Clearing of void properties

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Quality / Weighting: 40
      Cost criterion - Name: Financial / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 5)
   

      II.2.1) Title:Void Property - Cleaning and Clearing   
      Lot No:7c

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKC23 - Sunderland
   
      Main site or place of performance:
      Sunderland
             

      II.2.4) Description of the procurement: Cleaning and clearing of void properties

      II.2.5) Award criteria:
                  
      Cost criterion - Name: Quality / Weighting: 40
      Cost criterion - Name: Financial / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
         No tenders or requests to participate were received or all were rejected      

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The closing date for receipt of submissions is 11/02/19 at 16:00. Please allow yourself sufficient time to respond, especially if you've been asked to upload documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=369408687

   VI.4) Procedures for review

      VI.4.1) Review body
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 191525500, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

      VI.4.2) Body responsible for mediation procedures
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Gentoo Group Ltd
          Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
          Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
          Internet address: http://www.gentoogroup.com

   VI.5) Date of dispatch of this notice: 11/01/2019