The Department for Business, Energy and Industrial Strategy (BEIS): Purchasing, Distribution and Administration of solid fuel benefits to qualifying former employees (or their widows) of the coal industry.

UK-London: Coal-based fuels.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Department for Business, Energy and Industrial Strategy
       1 Victoria Street, London, SW1H 0ET, United Kingdom
       Tel. +44 03000685389, Email: christopher.whelan@beis.gov.uk
       Contact: Chris Whelan
       Main Address: https://bipsolutions.com
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity:    
   General public services

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Purchasing, Distribution and Administration of solid fuel benefits to qualifying former employees (or their widows) of the coal industry.    
          Reference number: 1714/11/2018
   II.1.2) Common Procurement Vocabulary:       
      09111200 - Coal-based fuels.          
         DA27-2 - Administrative
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Former British Coal Corporation employees and certain others are entitled to receive solid fuel as part of historic contractual liabilities arising from coal industry privatisation. It is known as The National Concessionary Fuel Scheme. Under the terms of the scheme, eligible beneficiaries can receive a solid fuel entitlement or cash-in-lieu. This contract only applies to services to the solid fuel beneficiaries and is to ensure adequate purchasing, delivery and administration of the fuels, on behalf of the Department for Business, Energy and Industrial Strategy, to qualifying individuals. The number of beneficiaries in receipt of solid fuel (December 2018) was c6600. When the contract begins, we estimate there will be c5400 with an overall declining profile year on year of about 7%. Deliveries to solid fuel beneficiaries are required in England, Wales, Scotland, and Isle of Man (2 households) with the highest concentration in England followed by Wales and Scotland.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 30,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      98390000 - Other services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      The estimated costs for the initial three-year period of the contract are £22.2m. If the optional extension period of two years is enacted then the total costs are estimated to be £32.4m excluding VAT.
Of the above costs, the vast majority will be the cost of the actual fuels themselves and the distribution which are subject to RPI inflators and vary over time. The administration fees for the contract are estimated to be £430,000 for the three-year period; £650,000 for the five-year period.
The contract is demand led and cost estimates are based on the number estimated to be in the scheme during the contract period and the current average costs of fuel per individual. These estimates include VAT at the current rates (5% for fuel and 20% on administration).    
   II.2.14) Additional information          
      Core services will include but not be limited to: Purchase and distribution of solid fuels; Liaison with the Fuel Office to ensure correct entitlement under the terms of the scheme; Communication with solid fuel beneficiaries; Stakeholder management and liaison with relevant parties; Provision of Management Information, including relevant financial information for forecasting purposes.    


II.3) Estimated Date of publication
         25/03/2019
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   The department will be holding a pre-market engagement day for this requirement on Tuesday 5th February 2019 between 1-4pm. The location will be at BEIS offices, 1 Victoria Street, London SW1H 0ET. Please register your interest in attending by emailing christopher.whelan@beis.gov.uk
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=368239704
GO-201918-PRO-13839978 TKR-201918-PRO-13839977        

VI.5) Date Of Dispatch Of This Notice: 08/01/2019